Board of Commissioners of Cook County - Meeting of Asset Management Committee on 10/18/2023 at 1:00 PM

23-5293

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-5293
Ver.: 1
Agenda #:
Type: Committee Minutes
Title: COMMITTEE MINUTES Approval of the minutes from the meeting of 07/19/2023
Action: approve
Result: Pass

23-2273

Tue, 09 Jan 2024 22:03:32 GMT

File #: 23-2273
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Herman Miller, Inc., Zeeland, Michigan Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Products & Services Contract Value: $5,000,000.00 $6,000,000.00 Contract period: 11/1/2023 - 12/31/2024 with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $1,000,000.00, FY 2024 $2,000,000.00, FY2025 $2,000,000.00, FY2026 $1,000,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01302 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Herman Miller, Inc. for Furniture, Installation and Related Products & Se
Action: accept as amended
Result: Pass

23-2273

Tue, 09 Jan 2024 22:03:32 GMT

23-2274

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-2274
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Knoll, Inc., East Greenville, Pennsylvania Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Products & Services Contract Value: $2,000,000.00 Contract period: 11/1/2023 - 12/31/2024, with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $500,000.00, FY 2024 $1,000,000.00, FY2025 $500,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01301 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Partial MBE waiver and Full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Knoll, Inc. for Furniture, Installation and Related Products & Services. This is a Comparable Government P
Action: recommend for approval
Result: Pass

23-2275

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-2275
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: Kimball International Brands, Inc., Jasper, Indiana Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Furniture, Installation, and Related Services Contract Value: $2,000,000.00 Contract period: 10/2/2023 - 4/30/2024 with one (1), one (1) year renewal option Potential Fiscal Year Budget Impact: FY 2023 $500,000.00, FY 2024 $1,000,000.00, FY2025 $500,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2306-01303 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full WBE waiver. The Chief Procurement Officer concurs. Summary: The Department of Capital Planning and Policy requests authorization for the Chief Procurement Officer to enter into and execute a contract with Kimball International Brands, Inc. to provide furniture, installation, and related services for Board-approved C
Action: recommend for approval
Result: Pass

23-4538

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-4538
Ver.: 1
Agenda #:
Type: Contract Amendment
Title: PROPOSED CONTRACT AMENDMENT Department(s): Department of Capital Planning and Policy Vendor: FGM Architects, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to extend and increase contract Good(s) or Service(s): Professional Architectural and Engineering Services Original Contract Period: 1/4/2016 - 1/3/2021 Proposed Amendment Type: Extension and Increase Proposed Contract Period: Extension period 12/22/2024 - 12/31/2025 Total Current Contract Amount Authority: $2,624,978.00 Original Approval (Board or Procurement): Board, 2/10/2016, $1,522,218.00 Increase Requested: $837,337.00 Previous Board Increase(s): 11/19/2020, $708,125.00; 12/16/2021, $394,635.00 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: N/A Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s): 11/19/2020, 1/4/2021 - 1/3/2022; 12/16/2021, 1/31/2022 -12/31/2024 Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 2023 $637,337.00, FY 2024 $10
Action: recommend for approval
Result: Pass

23-4587

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-4587
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning & Policy Vendor: Lerch Bates, U.S. Inc., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Elevator and Vertical Transportation Audit and Consulting, Design Services, and Contract Administration Services for Board-Approved Capital Improvement Projects Contract Value: $1,500,000.00 Contract period: 10/1/2023 through 9/30/2024 with five (5) one-year renewal options Potential Fiscal Year Budget Impact: FY 2023 $50,000.00, FY 2024 $400,000.00, FY2025 $400,000.00, FY2026 $300,000.00, FY2027 $200,000.00, FY 2028 $150,000.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2311-05100 Concurrences: The contract-specific goal set on this contract is zero. The Chief Procurement Officer concurs. Summary: Cook County has currently identified thirty (30) buildings with approximately 218 elevators, escalators, and other vertical transportation-related capital impr
Action: recommend for approval
Result: Pass

23-4589

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-4589
Ver.: 1
Agenda #:
Type: Report
Title: REPORT Department: Department of Capital Planning and Policy Report Title: Annual ADA Improvement Report Report Period: FY 2023 Summary: In accordance with Board Resolution 20-2790, which calls on the Department of Capital Planning to submit an annual Cook County ADA improvement report to the Asset Management Committee, DCPP respectfully requests referral of this report to committee.
Action: receive and file
Result: Pass

23-3675

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-3675
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Facilities Management Vendor: VFA, Inc., Staten Island, NY Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Facilities Management Fixed Asset Inventory Contract Value: $967,571.00 X Contract period: 10/15/2023 -10/14/2024 with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2023 $96,757.00 FY 2024 $870,814.00 Accounts: 11100.1200.12355.520835 Contract Number(s): 2302-04134 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. Summary: The Department of Facilities Management requests authorization for the Chief Procurement Officer to enter into and execute a contract with VFA, Inc. to compile accurate fixed asset inventory/data and bar coding of all capital equipment within our 12 million square feet of county property. Additionally, the contract will provide quality data for uploading to the new A
Action: recommend for approval
Result: Pass

23-4593

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-4593
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: FGM Architects, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Architectural and Engineering Services for Corporate Portfolio - Renovation of 7th and 11th Floor at County Building and Real Estate Development for Oak Forest Campus Contract Value: $4,992,609.09 Contract period: 11/1/2023 - 10/31/2026 with two (2) one-year renewal options Potential Fiscal Year Budget Impact: FY 2023 $249,630.00; FY 2024 $3,114,472.00; FY 2025 $662,530.00; FY 2026 $629,985.00; FY 2027 $209,995.00 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2185-18595 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. Summary: FGM Architects will provide architectural and engineering services for the County Building’s 7th and 11th floor restack and the Oak
Action: recommend for approval
Result: Pass

23-4914

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-4914
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: RADA Architects, LTD., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Architectural and Engineering Services for the Public Safety Portfolio For Countywide Courthouse ADA Comprehensive Assessment, Group 3 at Bridgeview & Markham Courthouses (Target Market) Contract Value: $261,116.73 Contract period: 11/01/2023 - 10/31/2024 with one (1) one-year renewal option Potential Fiscal Year Budget Impact: FY 2023 $150,000.00, FY 2024 $111,116.73 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2038-18544 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement Officer concurs. Summary: The contract provides for the vendor to conduct an assessment related to accessibility at the Bridgeview Courthouse and Markham Courthouse. The vendor will provide a Program
Action: recommend for approval
Result: Pass

23-4915

Thu, 02 Nov 2023 20:35:27 GMT

File #: 23-4915
Ver.: 1
Agenda #:
Type: Contract
Title: PROPOSED CONTRACT Department(s): Department of Capital Planning and Policy Vendor: RADA Architects, LTD., Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Architectural and Engineering Services for ADA Comprehensive Assessment at Maywood Courthouse and Skokie Courthouse Contract Value: $370,071.82 Contract period: 11/01/2023 - 10/31/2024 with one (1), one-year renewal option Potential Fiscal Year Budget Impact: FY 2023 $150,000.00, FY 2024 $220,071.82 Accounts: 11569.1031.11190.560105/7.00000.00000 (Capital Improvement Program) Contract Number(s): 2038-18543 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation. The Chief Procurement concurs. Summary: The contract provides for the vendor to conduct an assessment related to accessibility at the Maywood Courthouse and the Skokie Courthouse. The vendor will provide a Program Analysis Report identifying accessibility requirements and recommendations f
Action: recommend for approval
Result: Pass