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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Ensono, LLC, Downers Grove, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Mainframe and dedicated hosting services
Original Contract Period: 8/1/2021 - 7/31/2024 with one (1) one-year renewal option
Proposed Amendment Type:Extension and Increase
Proposed Contract Period:Extension period 8/1/2025 - 7/31/2026
Total Current Contract Amount Authority: $22,184,453.00
Original Approval (Board or Procurement):Board,7/29/2021, $22,184,453.00
Increase Requested: $16,547,081.47
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 7/30/2024, 8/1/2024 - 7/31/2025
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024: $1,294,353.36; FY 2025: $5,892,124.03 (as needed); FY 2026: $1,510,604.08 (as needed), Optional Contract authority: Bureau of Technology (if needed) $7,250,000.00 and Clerk of the Circuit Court (if needed) $600,000.00
Accounts: 11000.1490.15050.540135.00000.00000 Program 15050
Contract Number(s): 2107-18733
Concurrences:
The Contract Specific goal set on this contract is Zero.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: This amendment will provide additional contract authority and time for the continuation of Mainframe, iSeries (AS/400) and private cloud hosting services for the Integrated Property Tax System (IPTS) implementation and Clerk of the Circuit Court. The Bureau of Technology is actively working with all elected officials and Offices under the President to migrate or retire all legacy systems by the end of 2024.
The Mainframe and AS/400 represent two legacy platforms that are end-of-life. This amendment will provide offices the additional time to ensure their applications and datasets are moved from the legacy environments. Also, Ensono provides mission critical private cloud hosting services for the Integrated Property Tax System and the Clerk of the Circuit Court’s Disaster Recovery environment.
This Ensono amendment provides the following services as part of this agreement:
• Mainframe Services
• iSeries (AS/400)
• Private cloud hosting for the Integrated Property Tax System Project
• Private cloud hosting for the Clerk of the Circuit Court's Case Management System's Disaster Recovery Infrastructure.
County IT Strategy
This contract is shared with the Clerk of the Circuit Court, and services are provided to multiple offices. A key goal of this agreement is to give the County the time and supporting infrastructure platform supporting services to migrate away from legacy technologies. Migrating the County’s legacy systems, and data are essential to modernizing the County’s application stack. By modernizing our applications, we reduce the risk of not being able to support and maintain custom legacy solutions that have existed for 30-40 years. There are also significant cost savings related to supporting legacy technologies.
Benefits and Comparative Analysis
The Bureau of Technology negotiated an agreement that maintains the current cost of the Mainframe, and iSeries (AS/400). The extension term should provide the County Agencies the time required to migrate all legacy systems/data away from the Mainframe and iSeries, ultimately eliminating the cost to maintain the legacy platforms.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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