File #: 24-1223    Version: 1 Name: Contract Amendment - Bituminous Hot Patch S1- A2 - co. number 2038-18223
Type: Contract Amendment (Highway) Status: Approved
File created: 1/24/2024 In control: Transportation Committee
On agenda: 3/14/2024 Final action: 4/18/2024
Title: PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS) Department(s): Transportation and Highways Vendor: K-Five Hodgkins, LLC, Hodgkins, Illinois Request: Authorization for the Chief Procurement Officer to increase contract Good(s) or Service(s): Bituminous Material (Hot Patch) and Prime Coat Materials Location: Transportation and Highways Maintenance District 4: South Area- Orland Park County Board District(s): N/A Original Contract Period: 4/1/2021 - 3/31/2023 with one (1) two-year renewal option Section: N/A Proposed Contract Period Extension: N/A Section: N/A Total Current Contract Amount Authority: $170,400.00 Original Board Approval: N/A Previous Board Increase(s) or Extension(s): N/A Previous Chief Procurement Officer Increase(s) or Extension(s): 3/21/2023, $50,000.00 and two-year renewal through 3/31/2025 This Increase Requested: $75,000.00 Potential Fiscal Impact: FY 2024 $50,000.00; FY 2025 $25,000.00 Accounts: Motor Fue...
Indexes: JENNIFER (SIS) KILLEN, Superintendent, Department of Transportation and Highways

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PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)

 

Department(s): Transportation and Highways

 

Vendor:  K-Five Hodgkins, LLC, Hodgkins, Illinois  

 

Request: Authorization for the Chief Procurement Officer to increase contract  

 

Good(s) or Service(s):  Bituminous Material (Hot Patch) and Prime Coat Materials

 

Location: Transportation and Highways Maintenance District 4: South Area- Orland Park

 

County Board District(s): N/A

 

Original Contract Period:  4/1/2021 - 3/31/2023 with one (1) two-year renewal option  

 

Section: N/A

 

Proposed Contract Period Extension:  N/A

 

Section: N/A

 

Total Current Contract Amount Authority:  $170,400.00

 

Original Board Approval:   N/A

 

Previous Board Increase(s) or Extension(s):  N/A

 

Previous Chief Procurement Officer Increase(s) or Extension(s):  3/21/2023, $50,000.00 and two-year renewal through 3/31/2025    

 

This Increase Requested:  $75,000.00 

 

Potential Fiscal Impact:  FY 2024 $50,000.00; FY 2025 $25,000.00

 

Accounts:  Motor Fuel Tax: 11300.1500.29150.530224 

 

Contract Number(s):  2038-18223

 

IDOT Contract Number(s): N/A

 

Federal Project Number(s): N/A

 

Federal Job Number(s): N/A

 

Concurrences:

The Contract Specific Goal set on this contract is Zero.

 

The Chief Procurement Officer concurs.

 

Summary:  The Department of Transportation and Highways respectfully requests approval of the proposed Contract Amendment between the County and K-Five Hodgkins, LLC, Hodgkins, Illinois. The Cook County Department of Transportation and Highways, Maintenance Bureau is responsible for pavement preservation of Cook County Highways.  Partial depth patch in maintaining asphalt surface condition and full depth patch in fixing pavement blow-ups plays an important role in highway maintenance and pavement preservation operations.  This increase is needed for the continuation of existing services that provide safe, efficient, and sustainable highways.

 

This contract was awarded through a publicly advertised Invitation for Bid (IFB) in accordance with the Cook County Procurement Code.  K-Five Hodgkins was the lowest, responsive, and responsible bidder.

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