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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: SHI International Corp., Somerset New Jersey
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Countywide software and related services reseller
Original Contract Period: 3/29/2019 - 3/28/2023 with three (3), one-year renewal options
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $153,661,291.00
Original Approval (Board or Procurement): Board, 3/21/2019, $56,000,000.00
Increase Requested: $ 15,857,000.00
Previous Board Increase(s): 6/16/2022: $33,215,755.00; 12/14/2023:64,445,536.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 6/16/2022, (3/29/2023-3/28/2024); 12/14/2023, (3/29/2024-3/28/2025)
Previous Chief Procurement Officer Renewals: 7/11/2024, (3/29/2025 - 3/28/2026)
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
Potential Fiscal Impact: FY 2025: $10,571,333.33 (includes ARPA funds of $ 499.601.61); FY 2026: $5,285,666.67 (includes ARPA funds of $ 687,000.00)
Accounts: 11000.1490.15050.540135; GovGrants funding line (for SHI): 11286.1009.60162.540135
Contract Number(s): 1730-16843
Concurrence:
TECHNOLOGY: N/A
Summary: This amendment is a request to increase the contract spending authority in addition to modifying the contract language regarding ARPA funding to the SHI International Corp. contract. The SHI Software contract is used for the purchasing of and maintenance of the various software products in use throughout the County. Reseller contracts are often utilized in the IT industry as a vehicle for government purchasing because the product manufacturers negotiate with the reseller rather than directly with the government entity. This is more efficient for County IT departments and Procurement while providing significant cost savings. The MBE/WBE overall goal is 20%. Language is added into the amendment stating that the contract is utilizing American Rescue Plan Act (ARPA) State and Local Fiscal Recovery Funds. RFP 2410-10161 to replace this contract is currently solicited and in progress.
The breakdown of spend authority by County agencies is as follows:
Amendment Breakdown
Assessor $1,857,568.10
BOR $948.61
BOT/OUP $ 5,709,790.33
BOT/OUP ARPA fund $1,186,601.61
Chief Judge $ 1,205,146.38
Cook County Clerk $170,855.06
Sheriff $ 4,050,513.86
Treasurer $ 1,675,576.05
Total $15,857,000.00
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. SHI was selected based on established evaluation criteria.
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