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PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Department of Transportation and Highways (DOTH), Department of Facilities Maintenance, Cook County Sheriff’s Office (CCSO) and Cook County Health and Hospitals
Vendor: Mansfield Oil Company of Gainesville, Inc., Gainesville, Georgia
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Diesel and Unleaded Fuel
Original Contract Period: 5/1/2025 - 2/10/2027 with one (1), one (1) year renewal option
Proposed Amendment Type: Renew and Increase
Proposed Contract Period: 2/11/2027 - 2/10/2028
Total Current Contract Amount Authority: $2,280,000.00
Original Approval (Board or Procurement): Board Approved 4/10/2025
Increase Requested: $520,000.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
Potential Fiscal Impact:
Transportation and Highways: FY 2027 $275,000.00, FY 2028 $35,000.00
Facilities Management: FY 2027 $30,000.00, FY 2028 $20,000.00
Health and Hospitals: FY 2027 $120,000.00, FY 2028 $40,000.00
Sheriff’s Office: FY 2027: $0.00, FY 2028 $0.00
Accounts:
Transportation and Highways: Operation of Automotive Equipment- 11856.1500.15675.540146
Facilities Management: Utilities Oil - 11100.1200.12355.530189
Sheriff’s Office: Automotive Operations and Maintenance - 11100.1499.13355.540255
Health and Hospitals: Property Maintenance and Operations - 41225.4897.17775.540360
Contract Number(s): 2406-07020
Summary: This increase and one (1) year renewal option will allow the Cook County Department of Transportation and Highways (DOTH), Department of Facilities Maintenance, Cook County Sheriff’s Office (CCSO) and Cook County Health and Hospitals to continue to receive Diesel and Unleaded Fuel.
This Amendment will allow for the continuation of diesel and unleaded fuel supplies/services for heavy equipment and is imperative to the County’s daily and emergency road maintenance operations and to ensure safety of the motoring public. Additionally, this commodity is utilized to fuel building generators throughout Countywide Facility and Health and Hospitals locations.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Mansfield Oil Company of Gainesville, Inc., was previously awarded a contract by Sourcewell, a State of Minnesota local government unit created to provide cooperative procurement to government entities, through a Request for Proposal (RFP). Cook County wishes to leverage this procurement effort. This amendment will allow Cook County the ability to continue to take advantage of the favorable source contract’s discounted rates.