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PROPOSED CONTRACT AMENDMENT
Department(s): Department of Transportation and Highways, Cook County Sheriff’s Office, Department of Facilities Management, and Cook County Clerk’s Office
Vendor: Herc Rentals, Inc., Bonita Springs, Florida
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Equipment Rental
Original Contract Period: 4/15/2020 - 4/14/2023 with two (2), one (1) year renewal options
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: 11/1/2025 – 10/31/2027
Total Current Contract Amount Authority: $6,527,620.00
Original Approval (Board or Procurement): Board 4/8/2020, $3,000,000.00
Increase Requested: $2,620,000.00
Previous Board Increase(s): 12/15/2022, $1,155,000.00, 12/14/2023, $1,332,620.00, 3/13/2025, $995,000.00
Previous Chief Procurement Officer Increase(s): 12/20/2024, $45,000.00
Previous Board Renewals: 12/15/2022, 4/15/2023 - 4/14/2024, 12/14/2023, 4/15/2024 - 4/14/2025
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): 3/13/2025, 04/15/2025 – 10/31/2025
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The Vendor has met the Minority- and Women-owned Business Enterprise Ordinance Via: Full MWBE waiver with Indirect Participation.
Potential Fiscal Impact:
Department of Transportation and Highways: FY 2025 $100,000.00, FY 2026 $850,000.00, FY 2027 $850,000.00
Cook County Sheriff’s Office: FY 2025 $25,000.00, FY 2026 $102,500.00, FY 2027 $102,500.00
Department of Facilities Management: FY 2025 $50,000.00, FY 2026 $225,000.00, FY 2027 $225,000.00.
Cook County Clerk: FY 2025 $20,000.00, FY 2026 $35,000.00, FY 2027 $35,000.00
Accounts:
Department of Transportation and Highways (Motor Fuel Tax) 11856.1500.15675.550100 ($1,800,000.00)
Cook County Sheriff’s Office (Motor Vehicle Parts and Supplies)11100.1499.13355.540250 ($230,000.00)
Department of Facilities Management (Equipment Rental) 11100.1200.12355.550100 ($500,000.00)
Cook County Clerk (Operating)11306.1110.18671.550060 ($90,000.00)
Contract Number(s): 1923-17924
Summary: This increase and extension will allow the Department of Transportation and Highways, Cook County Sheriff’s Office, Department of Facilities Management, and Cook County Clerk’s Office to continue to receive Equipment Rental.
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This equipment rental provides the Department of Transportation and Highways, Cook County Sheriff’s Office, Department of Facilities Management, and the Cook County Clerk’s Office with assorted equipment on as-needed basis. This contract was leveraged from the City of Charlotte, North Carolina via Omnia Partners. This amendment is to extend our contract for another two years. This extension will allow Cook County the ability to continue to take advantage of the favorable source contract’s discounts, rebate, and continuality of service with Herc Rentals, Inc.
This Contract is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Herc Rentals, Inc. was previously awarded a contract through a Request for Proposal (RFP) process through U.S. Communities, a National Government purchasing cooperative sponsored by the National Association of Counties (NaCo) and the National Institute of Government Purchasing (NIGP), and in accordance with the City of Charlotte, North Carolina.
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