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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: CDW Government LLC, Vernon Hills, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Countywide software and network equipment
Original Contract Period: 5/15/2013 - 5/14/2016
Proposed Contract Extension Period: 5/15/2017 - 5/14/2018
Total Current Contract Amount Authority: $61,665,500.00
Original Approval (Board or Procurement): 5/8/2013, $28,165,500.00, 5/15/2013 - 5/14/2016
Previous Board Increase(s) or Extension(s): 4/29/2015, $14,000,000.00; 5/11/2016 $19,500,000.00, on 5/15/2016-5/14/2017
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $17,000,000.00
Potential Fiscal Impact: FY 2017 $17,000,000.00
Accounts: Countywide, accounts 388/Computer Operation Supplies, 579/Computer Equipment, 441/Maintenance and Repair of Data Processing Equipment and Software
Contract Number(s): 13-28-026
Concurrences:
The vendor has met the Minority- and Women- owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
N/A
Summary: In 2013, Cook County leveraged pricing discounts available to volume purchasers by aggregating its technology needs with the City of Chicago. A joint City-County RFP was issued and representatives from both government entities recommended that CDW Government LLC be awarded. The contract allows County elected official IT departments to procure necessary software and equipment through an online ordering system.
This Board subsequently approved a contract increase in 2015 to facilitate grant-funded purchases by the Department of Homeland Security, and additional purchases for other offices under the President and separately elected officials. The Board next approved an increase and first of two (2) renewal options available in the contract to allow County agencies to continue to procure necessary software and equipment in 2016. Both contract increases were accompanied by corresponding amendments to reduce the mark-up cost for any newly added software items.
The Bureau of Technology now requests the second of two (2) renewal option for one-year and increase to the contract in order to sustain County IT requirements for all elected official IT departments while an ongoing replacement RFP process is completed.
This contract was awarded through a competitive Request for Proposal (RFP) process in accordance with the Cook County Procurement Code. CDW Government was awarded based on established evaluation criteria.
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