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PROPOSED RESOLUTION
WHEREAS, System for Award Management (SAM.gov) the official U.S. Government System for entity information, contract opportunities, contract data, wage determinations, federal hierarchy, and entity reporting; and
WHEREAS, an active registration with SAM.gov is required for the County of Cook, Illinois ("Cook County"), and is also required for various individual Cook County departments and/or Cook County agencies ("Cook County entities") to obtain a unique entity identification number which enables County entities to apply for and receive federal grants; and
WHEREAS, on April 4, 2022, the federal government implemented changes to the SAM.gov registration procedures, replacing the Data Universal Numbering System (DUNS) number with the "Unique Entity ID" (UEI), managed by SAM.gov; and
WHEREAS, the UEI is now the official 12-character alphanumeric ID used by the U.S. government to uniquely identify businesses, organizations, or entities that receive federal funding or do business with federal agencies. Entity registration, searching, and data entry in SAM.gov now require the use of this new UEI; and
WHEREAS, SAM.gov’s Entity Validation Services (EVS) now require that official documentation used for validation explicitly include entity-specific information within the body of such Resolution to ensure authenticity and prevent fraud; and
WHEREAS, this transition necessitates a consolidation of all current identifiers under the umbrella term "Cook County accounts" to streamline the identification process for Cook County entities; and
WHEREAS, failure to comply with the revised entity validation document requirements by SAM.gov’s Entity Validation Services (EVS) has resulted in rejections of County entities' registrations due to inability to verify addresses for various Cook County departments; and
WHEREAS, such rejections of Cook County entities prevent the County from receiving federal grant funding; and
WHEREAS, the County seeks to address this issue by providing an official document to SAM.gov that verifies all Cook County entity names, addresses, UEIs, and entity star years, in accordance with SAM.gov registrations; and
WHEREAS, the Resolution will serve as an acceptable document for entities during the entity validation process, ensuring successful registration, renewal and compliance of all Cook County entities with SAM.gov requirements; and
WHEREAS, the Board recognizes the need for an approved document for the registration and annual renewal process, during which SAM.gov mandates entities to demonstrate proof of name, address, entity start year, and state as part of their entity validation process; and
THEREFORE, BE IT RESOLVED, that the Board recognizes the Resolution as a proper document for the registration and annual renewal process, addressing the entity validation set forth by SAM.gov.
Cook County Department of Public Health
UEI #: WNF3V7BLNXX7
CAGE #: 7AZ41
Current Expiry: 07/29/2026
Address: 7556 W. Jackson Blvd., Forest Park, IL 60130
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