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PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Public Guardian, Circuit Court of Cook County
Vendor: Clarity Partners, LLC., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend contract
Good(s) or Service(s): Consulting Services for Juvenile Client Case Management System
Original Contract Period: 12/1/2020 - 11/30/2022 with two (2) one-year renewal options
Proposed Amendment Type: Extension
Proposed Contract Period: Extension period, 12/1/2024 - 11/30/2025
Total Current Contract Amount Authority: $868,940.00
Original Approval (Board or Procurement): Board 11/19/2020, $548,540.00
Increase Requested: N/A
Previous Board Increase(s): 10/20/2022, $200,000.00
Previous Chief Procurement Officer Increase(s): 1/25/2024, $120,400.00
Previous Board Renewals: 10/20/2022, 12/1/2022 - 11/30/2023
Previous Chief Procurement Officer Renewals: 1/25/2024, 12/1/2023 - 11/30/2024
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2025 $200,000.00
Accounts: Office of the Public Guardian- 11601.1305.21120.560225 (Infrastructure and Equipment)
Contract Number(s): 1950-17746
Concurrences:
The contract-specific goal set on this contract was zero. The prime vendor is a certified MBE.
The Chief Procurement Officer concurs.
Summary: The Office of the Public Guardian (“OPG”) seeks authority for the Chief Procurement Officer to exercise a one-year extension with Clarity Partners, the contractor selected to assist OPG to develop and implement a new Juvenile Client Case Management System (“JCCMS”). The goal for OPG is to consolidate all case management processes and systems into one platform. The objective for the consulting portion of the project is to position OPG to select the optimal platform and leverage the functionality of that system as effectively as possible. Through business process analysis and RFP development and vendor selection support, this project will facilitate implementation of a JCCMS that will: Allow users to have access to docketing information electronically; Provide a comprehensive suite of tools to manage case information, important contacts, and navigate conflict determinations; and maintain a dashboard to track deadlines, outstanding tasks, discovery requests, etc.
Clarity Partners was prequalified through the County’s Request for Qualifications (RFQ) process in accordance with the Cook County Procurement Code. Clarity Partners was selected based on established evaluation criteria.
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