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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Pro-West and Associates, Inc., Walker, Minnesota
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Permit Tracking System
Original Contract Period: 2/1/2023 - 1/31/2025 with two (2) one-year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period:Renewal period 2/1/2025 - 1/31/2026
Total Current Contract Amount Authority: $189,000.00
Original Approval (Board or Procurement):Board, 2/9/2023, $189,000.00
Increase Requested: $189,500.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: BOT: FY 2025 $35,000.00, FY 20226 $15,000.00; B&Z FY 2025 $94,500.00 FY 2026: $94,500.00
Accounts: B&Z: 11000.1160.10155.540135.00000.00000 and BOT: 11000.1490.15050.540135. 00000.00000
Contract Number(s): 2210-09200
Concurrences:
The Contract Specific Goal set on this contract is Zero.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: Building and Zoning (B&Z), Administrative Hearings (AH), and the Bureau of Technology (BOT) are working in conjunction with OCPO to bring a single amendment that includes a scope of work for two different but related efforts. Ultimately the goal of this amendment is to enhance B&Z’s Permit System, provide technical support for the application and integrate with AH’s Citation Management System.
The total cost for the dedicated B&Z services is $139,000.00. Administrative Hearings is actively collaborating with BOT to integrate the B&Z Permit System and the AH Citation Management System. The cost to integrate the systems and provide additional support is $50,000.00. The integration will help streamline the transmission of data and provide both offices with critical information regarding the adjudication of those citations.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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