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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Environmental Systems Research Institute, Inc. (ESRI), Redland, California
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Geographic Information Systems (GIS) Enterprise Software
Original Contract Period: 11/1/2021 - 11/30/2024
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: Extension period 12/1/2024 - 11/30/2027
Total Current Contract Amount Authority: $4,916,400.00
Original Approval (Board or Procurement):Board, 10/07/2021, $4,916,400.00
Increase Requested: $4,907,300.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2025: $1,626,900.00, FY 2026: $1,635,700.00, FY 2027 $1,644,700.00
Accounts: 11249.1009.14385.540135
Contract Number(s): 2103-06221
Concurrences:
The Contract Specific goal set on this contract is Zero.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: ESRI’s geographic information system (GIS) software is the engine behind all map creation, maintenance, distribution and spatial analysis throughout Cook County’s departments and agencies. Tax parcel creation and assessment, public safety, election reporting, environmental monitoring, transportation and economic development are just a few of the areas where GIS software is necessary for Cook County to operate properly.
ESRI enterprise GIS software is necessary for the daily operations of Cook County. Unfortunately, ESRI’s suite has no competitors in terms of size, scope and integration. Cook County’s needs were compared to enterprise licensing contracts that ESRI has with other counties in the United States of similar size (population and parcels). After firm negotiation, Cook County’s outline for the near future (3 years) was addressed to stay in line with costs and scope with other counties of comparable size.
The cost associated with the contract extension allows the county to continue efficient workflows for spatial data processing and analysis. The annual costs associated with the contract over the next 3 years will be equivalent to the previous 8 years.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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