File #: 22-1994    Version: 1 Name: The Hensley Company, Chicago, Illinois
Type: Contract Status: Approved
File created: 2/22/2022 In control: Board of Commissioners
On agenda: 3/17/2022 Final action: 3/17/2022
Title: PROPOSED CONTRACT Department(s): Cook County Clerk Vendor: The Hensley Company, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Vote by Mail Ballot Kits Contract Value: $5,082,124.00 Contract period: 4/1/2022- 3/31/2025, 3 year, with two (2) one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2022 $2,112,383.00, FY 2023 $485,225.10, FY 2024 $2,484,515.90 Accounts: FY 2022 11306.1110.35160.520490 $417,973.20 External Graphic and Reproduction Services 11306.1110.53165.520800 $1,694,409.80 Professional Services FY 2023 11306.1110.35160.520490 $485,225.10 External Graphic and Reproduction Services FY 2024 11306.1110.35160.520490 $2,484,515.90 External Graphic and Reproduction Services Contract Number(s): 2105-11243 Concurrences: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full MBE waiver. The Prime is a WBE firm....
Indexes: (Inactive) KAREN A. YARBROUGH, County Clerk

title

PROPOSED CONTRACT

 

Department(s):  Cook County Clerk

 

Vendor:  The Hensley Company, Chicago, Illinois

 

Request: Authorization for the Chief Procurement Officer to enter into and execute

 

Good(s) or Service(s):  Vote by Mail Ballot Kits

 

Contract Value:  $5,082,124.00

 

Contract period:  4/1/2022- 3/31/2025, 3 year, with two (2) one (1) year renewal options

 

Potential Fiscal Year Budget Impact:  FY 2022 $2,112,383.00, FY 2023 $485,225.10, FY 2024 $2,484,515.90

 

Accounts:

FY 2022

11306.1110.35160.520490                     $417,973.20 External Graphic and Reproduction Services

11306.1110.53165.520800                     $1,694,409.80 Professional Services

 

FY 2023

11306.1110.35160.520490                     $485,225.10 External Graphic and Reproduction Services

 

FY 2024

11306.1110.35160.520490                     $2,484,515.90 External Graphic and Reproduction Services

 

Contract Number(s):  2105-11243

 

Concurrences:                     

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation and full MBE waiver. The Prime is a WBE firm.

 

The Chief Procurement Officer concurs.

 

Summary:  This contract will allow Cook County Clerk Office to enter into a new contract with The Hensley Company for Vote by Mail Ballot Kits for Election that will be conducted in the years 2022, 2023, and 2024. The services require printing and mailing the Clerk’s Vote by Mail Ballots. The Hensley Company will act as mailing house for the Clerk’s Office by receiving mailing address data, printing the appropriate ballot, packaging the ballot with other materials, such as instructions, printing and affixing mailing and intelligent Mail barcode (“IMB) labels, quality controlling the mailing process and mailing the vote by mail ballot and materials to the applicant. The Hensley Company must code ballots and package for each unique Election.

 

In accordance with the Cook County Procurement Code, the Office of the Chief Procurement Officer issued a publicly advertised competitive bid to procure Vote by Mail Ballot Kits. The Hensley Company was the only responsive and responsible bidder.

end