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PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Public Guardian, Circuit Court of Cook County
Vendor: Panoramic Software, Inc. Dana Point, California
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Adult Guardianship Case Management System License and System Maintenance Agreement
Original Contract Period: 9/17/2022-9/16/2024, with three (3), one-year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period, 9/17/2026-9/16/2027
Total Current Contract Amount Authority: $564,000.00
Original Approval (Board or Procurement): Board, 7/28/2022, $264,000.00
Increase Requested: $156,000.00
Previous Board Increase(s): 9/18/2025, $156,000.00
Previous Chief Procurement Officer Increase(s): 9/16/2024, $36,000.00; 4/25/2025, $108,000.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 9/16/2024, (9/17/2024-9/16/2025); 9/12/2025, (9/17/2025-9/16/2026)
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The contract-specific goal set on this contract was zero.
Potential Fiscal Impact: FY 2026 $39,000.00, FY 2027 $117,000.00
Accounts: 11100.1305.35325.540135
Contract Number(s): 2210-01493
Summary: Panoramic Software, Inc. developed and installed the proprietary Adult Guardianship Case Management System for the Public Guardian's Office in 2012 and 2013 to modernize case management and fiduciary accounting systems that had become outdated and inefficient. The system is web-based and provides unlimited (24/7) electronic access to information for the people we serve and their finances to approximately 100 employees both in the office and the field. Panoramic owns all rights to the source code for the program "PG-Pro Web." Panoramic is sole owner of the source and for this reason is the only software vendor who can host and maintain the software.
This is a sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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