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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Toshiba Business Solutions, a division of Toshiba America Business Solutions, Inc., Buffalo Grove, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase the contract
Good(s) or Service(s): Leasing of Multi-Function Digital (MFD) Copiers/Printers
Original Contract Period: 1/1/2017 - 12/31/2021 with two (2), one (1) year renewal options
Proposed Amendment Type: Extension and Increase
Proposed Contract Period:Extension period 6/1/2024 - 4/30/2025
Total Current Contract Amount Authority: $8,493,193.13
Original Approval (Board or Procurement):Board, 12/14/2016, $5,273,091.00
Increase Requested: $1,392,000.00
Previous Board Increase(s): 1/13/2022, $3,220,102.13
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 1/13/2022, 1/1/2022 - 12/31/2023
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s):N/A
Previous Chief Procurement Officer Extension(s): 10/6/2023, 1/1/2024 - 5/31/2024
Potential Fiscal Impact: FY 2024: $812,000.00, FY 2025: $ 580,000.00
Accounts: 11000.1490.15050.540135.00000.00000
Contract Number(s): 1630-15529
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
The Chief Procurement Officer Concurs.
BOT: N/A
Summary: This request is to extend the previously extended period for the leasing, maintenance, and support of the MFD multi-functional digital copiers and printers used by various agencies and departments throughout the County. The original contract went through a competitive bidding process. This extension would allow the two Toshiba contracts to end simultaneously thus allowing the County to maintain business operations until a new contract is awarded. Some of the agencies and departments that currently participate include the Bureau of Technology, Bureau of Human Resources, Public Defender, Board of Review, Forest Preserve, Treasurer, County Clerk, State’s Attorney, and the Medical Examiner.
This contract was originally awarded through the competitive bidding process in accordance with the Cook County Procurement Code. Toshiba Business Solutions, a division of Toshiba America Business Solutions, Inc. was the lowest, responsive and responsible bidder.
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