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PROPOSED TRANSFER OF FUNDS
Department: Office of the Chief Judge, Circuit Court of Cook County; Office of the Clerk, Circuit Court of Cook County
Request: To approve a budget transfer between accounts within the Office of the Chief Judge and Office of the Clerk
Reason: To facilitate capital equipment purchases, which will be reimbursed by the Illinois Supreme Court in 2024 through its “Illinois Court Technology Modernization Program”
From Account(s):
11100.1310.13725.580380, ($544,739.00)
11100.1335.13945.580380, ($504,516.00)
To Account(s):
11100.1310.21120.560225, $544,739.00
11100.1335.21120.560225, $504,516.00
Total Amount of Transfer: $544,739.00 and $504,516.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
In March 2024, the Chief Judge and Clerk learned that the Administrative Office of the Illinois Courts (“AOIC”) will reimburse the purchase of certain approved equipment purchases, which necessitates the proposed funds transfer.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
For the source of the budget transfer, the Office of the Chief Judge and Office of the Clerk proposes to use Appropriation Adjustments account 580380 which accumulates reimbursements of certain court costs received from the AOIC and others. The budget transfer into capital IT equipment is necessary to facilitate the procurement. Costs incurred for the project will be fully reimbursed by the AOIC.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None.
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
After the beginning of FY2024, the Chief Judge and Clerk submitted applications for funding, which was approved by the AOIC in March 2024, in the amounts of $544,739.00 and $504,516.00, respectively. The new equipment expenditures will be fully reimbursed pursuant to the terms of the Illinois Court Technology Modernization Program Funding Agreement.
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