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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Cook County Sheriff’s Office
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Records Management System
Original Contract Period: 11/1/2021 - 10/31/2023, with two (2) one-year renewal options
Proposed Amendment Type:Renewal and Increase
Proposed Contract Period:Renewal period 11/1/2024 - 10/31/2025
Total Current Contract Amount Authority: $2,126,293.00
Original Approval (Board or Procurement):Board, 7/29/2021, $488,000.00
Increase Requested: $1,714,168.00
Previous Board Increase(s): 10/19/2023, $1,638,293.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 10/19/2023, 11/1/2023 - 10/31/2024
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s):N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $142,848.00, FY 2025 $1,571,320.00
Accounts: 11100.1217.15050.540135 - Working Cap Maintenance of Data Processing
Contract Number(s): 2106-18632
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance Via: Direct participation; The prime vendor is a certified MBE..
The Chief Procurement Officer concurs.
N/A
Summary: The Cook County Sheriff’s Office is requesting authorization to renew and increase the contract with Clarity Partners, LLC, for the Sheriff’s Office Records Management System.
This second and final renewal will allow the continuation of current development and maintenance services and the addition of new functionality. The cost increase is due to additional development and managerial staff, increase in development hours for new functionality and an increase in hours to support multiple Cook County law enforcement agencies which will be utilizing this system. The Records Management System is the primary and critical application used by Sheriff’s Police to manage incident resolution and historical incident data.
The original contract was awarded via a sole source procurement pursuant to section 34-139 of the Cook County Procurement Code
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