File #: 24-4691    Version: 1 Name: Clarity Partners, LLC - 2nd Renewal & Increase
Type: Contract Amendment (Technology) Status: Approved
File created: 8/21/2024 In control: Board of Commissioners
On agenda: 9/19/2024 Final action: 9/19/2024
Title: PROPOSED CONTRACT AMENDMENT (TECHNOLOGY) Department(s): Cook County Sheriff's Office Vendor: Clarity Partners, LLC, Chicago, Illinois Request: Authorization for the Chief Procurement Officer to renew and increase contract Good(s) or Service(s): Records Management System Original Contract Period: 11/1/2021 - 10/31/2023, with two (2) one-year renewal options Proposed Amendment Type:Renewal and Increase Proposed Contract Period:Renewal period 11/1/2024 - 10/31/2025 Total Current Contract Amount Authority: $2,126,293.00 Original Approval (Board or Procurement):Board, 7/29/2021, $488,000.00 Increase Requested: $1,714,168.00 Previous Board Increase(s): 10/19/2023, $1,638,293.00 Previous Chief Procurement Officer Increase(s): N/A Previous Board Renewals: 10/19/2023, 11/1/2023 - 10/31/2024 Previous Chief Procurement Officer Renewals: N/A Previous Board Extension(s):N/A Previous Chief Procurement Officer Extension(s): N/A Potential Fiscal Impact: FY 20...
Indexes: THOMAS J. DART, Sheriff of Cook County

title

PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)

 

Department(s):   Cook County Sheriff’s Office  

 

Vendor:  Clarity Partners, LLC, Chicago, Illinois

 

Request: Authorization for the Chief Procurement Officer to renew and increase contract 

 

Good(s) or Service(s): Records Management System

 

Original Contract Period: 11/1/2021 - 10/31/2023, with two (2) one-year renewal options

 

Proposed Amendment Type:Renewal and Increase

 

Proposed Contract Period:Renewal period 11/1/2024 - 10/31/2025 

 

Total Current Contract Amount Authority: $2,126,293.00 

 

Original Approval (Board or Procurement):Board, 7/29/2021, $488,000.00 

 

Increase Requested: $1,714,168.00

 

Previous Board Increase(s):  10/19/2023, $1,638,293.00

 

Previous Chief Procurement Officer Increase(s): N/A

 

Previous Board Renewals:  10/19/2023, 11/1/2023 - 10/31/2024 

 

Previous Chief Procurement Officer Renewals:  N/A

 

Previous Board Extension(s):N/A

 

Previous Chief Procurement Officer Extension(s): N/A

 

Potential Fiscal Impact:  FY 2024 $142,848.00, FY 2025 $1,571,320.00

 

Accounts:  11100.1217.15050.540135 - Working Cap Maintenance of Data Processing

 

Contract Number(s):   2106-18632

 

Concurrences:

The vendor has met the Minority- and Women-owned Business Enterprise Ordinance Via: Direct participation; The prime vendor is a certified MBE..

 

The Chief Procurement Officer concurs.

 

N/A

 

Summary:  The Cook County Sheriff’s Office is requesting authorization to renew and increase the contract with Clarity Partners, LLC, for the Sheriff’s Office Records Management System.

 

This second and final renewal will allow the continuation of current development and maintenance services and the addition of new functionality. The cost increase is due to additional development and managerial staff, increase in development hours for new functionality and an increase in hours to support multiple Cook County law enforcement agencies which will be utilizing this system. The Records Management System is the primary and critical application used by Sheriff’s Police to manage incident resolution and historical incident data.

 

The original contract was awarded via a sole source procurement pursuant to section 34-139 of the Cook County Procurement Code

end