title
PROPOSED CONTRACT
Department(s): Bureau of Administration, Printing and Graphics Services (PGS), and Various Cook County Agencies
Vendor: Bebon Office Machines, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Countywide Paper Products
Contract Value: $2,890,274.44
Contract period: 7/10/2023 - 7/9/2025, with two (2), one (1)-year renewal options
Potential Fiscal Year Budget Impact:
Printing and Graphic Services ($525,102.56)
FY 2023 $109,396.00, FY 2024 $262,552.00, FY 2025 $153,154.56
Administrative Hearings ($2,928.96)
FY 2023 $300.00, FY 2024 $262,552.00, FY 2025 $1,314.48
Adult Probation ($237,600.00)
FY 2023 $49,500.00, FY 2024 $118,800.00, FY 2025 $15,972.00
Animal & Rabies Control ($3,054.24)
FY 2023 $1,054.24, FY 2024 $1,000.00, FY 2025 $1,000.00
Cook County Assessor ($21,612.00)
FY 2023 $13,200.00, FY 2024 $14,520.00, FY 2025 $15,972.00
Bureau of Asset Management ($2,581.20)
FY 2023 $860.40, FY 2024 $860.40, FY 2025 $860.40
Board of Review ($3,223.56)
FY 2023 $447.64, FY 2024 $1,701.04, FY 2025 $1,074.88
Budget Office ($1,178.40)
FY 2023 $392.80, FY 2024 $392.80, FY 2025 $392.80
Building & Zoning ($2,492.64)
FY 2023 $519.30, FY 2024 $1,246.32, FY 2025 $727.02.00
Bureau of Admin. ($2,105.56)
FY 2023 $701.85, FY 2024 $701.85, FY 2025 $701.86
Bureau of Economic Dev. ($4,726.08)
FY 2023 $1,500.00, FY 2024 $1,426.08, FY 2025 $1,800.00
Cook County Office of the Chief Judge ($155,782.60)
FY 2023 $26,173.15, FY 2024 $77,891.28, FY 2025 $51,718.17
Office of the Chief Procurement Officer ($570.24)
FY 2023 $142.56, FY 2024 $285.12, FY 2025 $142.56
Cook County Clerk of the Circuit Court ($559,980.00)
FY 2023 $72,456.00, FY 2024 $243,762.00, FY 2025 $243,762.00
Office of the Comptroller ($46,872.00)
FY 2023 $9,765.00, FY 2024 $23,436.00, FY 2025 $13,671.00
Contract Compliance ($950.40)
FY 2023 $0.00, FY 2024 $475.20, FY 2025 $475.20
Cook County Clerk ($47,973.60)
FY 2023 $9,594.72, FY 2024 $12,792.96, FY 2025 $25,585.92
Cook County Department of Environment and Sustainability ($468.72)
FY 2023 $0.00, FY 2024 $234.36, FY 2025 $234.36
Cook County Department of Transportation and Highways ($3,082.32)
FY 2023 $1,082.32, FY 2024 $1,000.00, FY 2025 $1,000.00
Facilities Management ($10,951.20)
FY 2023 $1,500.00, FY 2024 $4,725.60, FY 2025 $4,725.60
Human Rights ($1,425.60)
FY 2023 $225.60, FY 2024 $600.00, FY 2025 $600.00
Human Resources ($4,060.80)
FY 2023 $1,602.72, FY 2024 $1,602.72, FY 2025 $855.36
Human Resources - Labor Relations ($2,607.12)
FY 2023 $475.20, FY 2024 $1,303.56, FY 2025 $828.36
Dept. of Emergency Management and Regional Security ($9,981.36)
FY 2023 $1,386.50, FY 2024 $4,297.53, FY 2025 $4,297.33
Office of the Inspector General ($475.20)
FY 2023 $95.04, FY 2024 $237.60, FY 2025 $828.36
Dept. of Juvenile Probation ($39,515,04)
FY 2023 $20,507.04, FY 2024 $9,504.00, FY 2025 $9,504.00
JTDC ($23,204.00)
FY 2023 $4,834.17.00, FY 2024 $11,602.00, FY 2025 $6,767.83
Cook County Law Library ($22,464.00)
FY 2023 $7,488.00, FY 2024 $7,488.00, FY 2025 $7,488.00
Cook County Medical Examiner’s Office ($54,286.80)
FY 2023 $7,000.00, FY 2024 $27,143.40, FY 2025 $20,143.40
Bureau of MIS/Technology ($106,671.60)
FY 2023 $35,557.20, FY 2024 $35,557.20, FY 2025 $35,557.20
Public Administrator ($3,024.00)
FY 2023 $1,008.00, FY 2024 $1,008.00, FY 2025 $1,008.00
Public Defender ($74,304.00)
FY 2023 $10,320.00, FY 2024 $31,992.00, FY 2025 $31,992.00
Public Guardian ($19,958.40)
FY 2023 $4,158.00, FY 2024 $9,979.20, FY 2025 $5,821.20
Department of Revenue ($3,024.00)
FY 2023 $3,024.00, FY 2024 $3,024.00, FY 2025 $3,024.00
Risk Management ($2,376.00)
FY 2023 $396.00, FY 2024 $990.00, FY 2025 $990.00
Cook County Sheriff’s Office ($418,860.00)
FY 2023 $69,810.00, FY 2024 $209,430.00, FY 2025 $139,620.00
Cook County Social Services ($95,688.00)
FY 2023 $31,896.00, FY 2024 $31,896.00, FY 2025 $31,896.00
Cook County State’s Attorney’s Office ($355,102.00)
FY 2023 $73,979.58, FY 2024 $177,551.00, FY 2025 $103,571.42
Cook County Treasurer ($19,915.20)
FY 2023 $4,149.00, FY 2024 $9,957.60, FY 2025 $5,808.60
Cook County Zoning Board of Appeals ($95.04)
FY 2023 $95.04, FY 2024 $0.00, FY 2025 $0.00
Accounts:
Printing and Graphic Services
11000.1011.18020.530705
Administrative Hearings
11000.1026.10245.530605
Adult Probation
11100.1280.35720.530705;
Animal & Rabies Control
11312.1510.33925.530605
Cook County Assessor
11000.1040.10155.530605
Bureau of Asset Management
11000.1031.10155.530605
Board of Review
11000.1050.10155.530605
Budget Office
11000.1014.10155.530605
Building & Zoning
11000.1160.10155.530605
Bureau of Admin.
11000.1011.18020.530705
Bureau of Economic Dev.
11000.1027.10155.530605
Office of the Chief Judge
11000.1310.35095.530705
Office of the Chief Procurement Officer
11000.1030.19670.530605
Cook County Clerk of the Circuit Court
11318.1335.18695.531670
Office of the Comptroller
11000.1020.10155.530605
Contract Compliance
11000.1022.10155.530605
Cook County Clerk
11000.1110.35655.530605
Cook County DES
11000.1161.10155.530605
Cook County Department of Transportation and Highways
11856.1500.10155.530705
Facilities Management
11100.1200.12355. 530605
Human Rights
11000.1002.14940.530605
Human Resources
11000.1032.10155.530175
Human Resources - Labor Relations
11000.1033.15420.530175
Dept. of Emergency Management and Regional Security
11100.1265.10155.530605
Office of the Inspector General
11000.1080.10155.530605
Dept. of Juvenile Probation
11100.1326.10270.530705
JTDC
11100.1440.10155.530605
Cook County Law Library
11310.1530.35400.530605
Cook County Medical Examiner’s Office
11100.1259.10155.530605
Bureau of MIS/Technology
11000.1009.33885.530705
Public Administrator
11100.1390.10155.530605
Public Defender
11100.1260.10155.531670
Public Guardian
11100.1305.35325.530605
Department of Revenue
11000.1007.10155.530605
Risk Management
11000.1008.10155.530605
Cook County Sheriff’s Office
11100.1214.14050.530605
Cook County Social Services
11100.1313.10155.530705
Cook County State’s Attorney’s Office
11100.1250.14245.530705
Cook County Treasurer
11854.1060.10155.530605
Cook County Zoning Board of Appeals
11000.1070.33960.520610
Contract Number(s): 2223-05063
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE waiver and WBE goal set at 0%.
The Chief Procurement Officer concurs.
Summary: This contract will allow PGS to provide Cook County Agencies with various paper products (photocopier, offset, index, tag, photo, carbonless, etc.) in various sizes, weights, colors and finishes.
The vendor was selected pursuant to a publicly advertised Invitation for Bids (IFB) in accordance with the Cook County Procurement Code. Bebon Office Machines was the lowest, responsive and responsible bidder.
In accordance with the Cook County Procurement Code, the Office of the Chief Procurement Officer issued a publicly advertised competitive bid for various paper products (photocopier, offset, index, tag, photo, carbonless, etc.) in various sizes, weights, colors and finishes. Bebon Office Machines was the lowest, responsive and responsible bidder for various paper products (photocopier, offset, index, tag, photo, carbonless, etc.) in various sizes, weights, colors and finishes.
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