title
PROPOSED CONTRACT
Department(s): Bureau of Technology
Vendor:
Various Law Firms:
Clark Hill, Chicago, Illinois
Norton Rose Fulbright, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Technology Related Legal Services
Contract Value: Program: $907,731.00
Contract period: All contracts: 2/15/2026 - 2/14/2029 with two (2) one-year renewal options
Contract Utilization:
2508-12101A- Clark Hill: The Vendor has met the Minority- and Women-owned Business Enterprise Ordinance Via: Full MWBE Waiver
2508-12101B - Norton Rose Fulbright: The Vendor has met the Minority- and Women-owned Business Enterprise Ordinance Via: Full MWBE Waiver.
Potential Fiscal Year Budget Impact: FY 2026 Spend Authority: $102,577.00 (BOT) & $200,000.00 (Sheriff); FY 2027 Spend Authority: $102,577.00 (BOT) & $200,000.00 (Sheriff); FY 2028 Spend Authority: $102,577.00 (BOT) & $200,000.00 (Sheriff)
Accounts: 11000.1009.35805.520830.00000.00000 (BOT), 11100.1214.15530.521054 (CCSO)
Contract Number(s):
2508-12101A- Clark Hill (all four categories)
2508-12101B - Norton Rose Fulbright (all four categories)
Summary: Requesting authorization for the Chief Procurement Officer to enter into contracts with the law firms of Clark Hill and Norton Rose Fulbright to establish a prequalified pool of law firms with specialized experience in providing technology-related legal services for the Bureau of Technology and other County offices. Each of the categories represents an area where BOT and other County offices identified the potential need for the expertise of outside counsel in non-litigation technology-related matters. The four categories are as follows:
Category I - Cybersecurity and Data Breach Management
1. Advise County on issues related to cybersecurity and data breach prevention;
2. Represent and advise County in all aspects related to data breach procedures and response including but not limited to investigative strategies and legal mandates following a suspected data breach; and
3. Communicate directly with third party vendors related to any suspected breach and ensure vendor compliance with applicable procedures to manage the breach impact pursuant to the law.
Category II -Technology Contract Negotiation and Template Drafting
1. Offer legal counsel regarding the County’s procurement templates, standard provisions and riders, ensuring compliance with legal requirements, industry best practices, and organizational requirements; and
2. Provide legal support throughout contract negotiations for technology-related transactions, identifying potential risks and liabilities to County and proposing mitigation strategies; and
3. Review and analyze vendor proposals and contract terms, conducting due diligence to assess vendor capabilities, reputation, and compliance with industry standards and regulatory requirements.
Category III - Technology-Related Legal and Regulatory Compliance
1. Provide legal analysis on regulatory impacts and compliance requirements associated with various technologies in the County’s internal and external operations; and
2. Assist in development of policies and guidelines to ensure legal and responsible deployment of technology within the County’s internal and external operations.
Category IV - Privacy and Data Protection Compliance
1. Advise County regarding legal and regulatory compliance related to privacy and data protection relevant to County’s operations, including HIPAA and CJIS; and
2. Assist with regulatory compliance audits, investigations, and inquiries, providing legal representation and strategic guidance to resolve compliance issues and mitigate potential penalties for non-compliance with laws and regulations related to privacy or data protection relevant to the County’s operations; and
3. Draft and negotiate data processing agreements, data sharing agreements, and other contractual arrangements with third-parties, ensuring appropriate safeguards personal data, and compliance with legal requirements.
These contracts are awarded through Request for Qualifications (RFQ) process in accordance with the Cook County Procurement Code.
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