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PROPOSED TRANSFER OF FUNDS
Department: Public Defender
Request: Approve Transfer of Funds 11100.1260
Reason: To pay for various office supplies and printing services
From Account(s): 11100-520825 (Professional Services), $20,000.00; 11100-530635 (Books, Periodicals and Publish), $10,000.00
To Account(s): 11100-520485 (Graphics and Reproduction Services), $5,000.00, 11100-530600 (Office Supplies), $10,000.00, 11100-530700 (Multimedia Supplies), $5,000.00, 11100-531645 (Computer and Data Processing Supplies) $10,000.00
Total Amount of Transfer: $30,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
On 9/19/2017 the Funds Available in the Graphics and Reproduction Services line was $370.20, the Office Supplies line was $10,943.17, the Multimedia Supplies line was $1,246.24 and the Computer and Data Processing Supplies line was $956.29.
On 8/1/2017 the Funds Available in the Graphics and Reproduction Services line was $370.20, the Office Supplies line was $20,549.17, the Multimedia Supplies line was $1,246.24 and the Computer and Data Processing Supplies line was $956.29
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
Account 11100-520825 (Professional Services) was identified for the source of the transfer due to a paralegal contract that ended unexpectedly in July 2017. This service was used for a multi-year and multi-defendant case that ended. Account 11100-530635 (Books, Periodicals and Publish) was identified for the source of the transfer due to lower than expected order of books and the availability of books and periodicals on-line at a cheaper cost.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Account 11100-520825 (Professional Services) was identified for the source of the transfer due to a paralegal contract that ended unexpectedly in July 2017. This service was used for a multi-year and multi-defendant case that ended. The line was budgeted appropriately for FY2017 and we do not know when a case will end, especially this one that lasted several years with multiple defendants.
Account 11100-530635 (Books, Periodicals and Publish) was identified for the source of the transfer due to lower than expected order of books and the availability of books and periodicals on-line at a cheaper cost. This line was budgeted appropriately for FY2017. However, we continue to find that the books and periodicals that are needed for this office are available electronically and on-line at a cheaper cost and can be shared resulting in needing fewer copies.
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