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PROPOSED CONTRACT
Department(s): County-wide Agencies
Vendor: PreCise MRM LLC, Meridian, Idaho
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): AVL GPS Telematics system
Contract Value: $2,175,000.00
Contract period: 8/1/2024 - 7/31/2029 with two (2), one (1) year renewal options
Potential Fiscal Year Budget Impact: FY 2024 $29,680; FY 2025 $432,000.00; FY 2026 $432,000.00; FY 2027 $432,000.00; FY 2028 $432,000.00; FY 2029 $288,000.00 (These are estimates depending on how many county agencies participate and devices installed each year. Billing is done once the device is installed and the device starts reporting. This will vary throughout the years).
Accounts: 11000.1011.33830.540146
Contract Number(s): 2208-10110
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This contract will allow the Bureau of Administration and Countywide Agencies to procure a telematics provider to implement an AVL solution utilizing GPS products and services to support the operational functions of Cook County’s fleet of passenger, light duty, heavy equipment, snowplow vehicles and specialty equipment such as generators and trailers.
The system will provide Cook County Government with the tools for faster and more efficient dispatching along with real-time and historical data that can be used for a variety of administrative tasks or analysis. Cook County desires to implement an AVL GPS Telematics system to enhance the ability to efficiently manage the assignment of vehicle operations to increase safety, productivity, and service of operations. The proposed system shall consist of providing the GPS tracking services with real-time information, software, and hardware necessary to support the effective management of Cook County’s fleet, improve emergency responses, track snow removal and roadway maintenance activities, provide efficient routing capabilities, provide reporting functionality, and support telemetry for the vehicles equipped with telematics technology.
AVL GPS Telematics solution shall provide a means to automate a vehicle's location and electronically transmit that coordinate position to a requestor. This transmittal shall be capable of containing telemetric information obtained by specialized sensors installed on a vehicle that, for example, can report snowplow position and salt spreader usage (on heavy trucks), or available engine diagnostic data. AVL systems have become the industry standard for today’s fleet tracking and reporting.
This contract is awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. PreCise MRM, LLC. was selected based on established evaluation criteria.
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