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PROPOSED TRANSFER OF FUNDS
Department: Office of the Chief Judge, Circuit Court of Cook County
Request: To approve a budget transfer between accounts within the Office of the Chief Judge
Reason: To facilitate capital equipment purchases and related license costs, which will be reimbursed by the Illinois Supreme Court in 2021 through its “COVID Rapid Relief Funding for Remote Capabilities” Program
From Account(s): 11100.1310.10155.580380, $(1,003,090.00) CREDIT, Appropriation Adjustments
To Account(s):
11100.1310.20192.560225 (Computer Equipment) - $587,190.00
11100.1310.20192.521531 (Noncapital Services) - $82,610.00
11100.1310.15050.540135 (Maintenance) - $333,290.00
Total Amount of Transfer: $1,003,090.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
This transfer will facilitate the purchase of capital equipment funded by the State of Illinois. The County informed the Court of the need for the formal budget transfer on June 1, 2021.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
For the source of the budget transfer, the Office of the Chief Judge proposes to use Appropriation Adjustments account 580380 which accumulates reimbursements of certain court costs received from the Illinois Supreme Court and others. The budget transfer into capital IT equipment and its related operating accounts is necessary to facilitate the procurement. Costs incurred for the equipment and its licenses will be reimbursed by the Illinois Supreme Court later this year.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
Early this year, the court became aware of the Supreme Court’s “COVID Rapid Relief Funding for Remote Capabilities” Program, which funds technology goods and services to enhance, improve and/or establish remote capabilities within local court systems. After due consideration, the Court established plans to access this funding to implement technologies in certain courtrooms, to enhance hybrid (remote+in-person) proceedings, thereby increasing access to justice. This transfer proposal seeks to increase the budgeted value of credits in the account, thereby reducing the overall department budget to offset new costs incurred in the capital equipment and its related accounts. The new technology costs will then be reimbursed in the coming months.
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