title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Adoption Case Management System
Original Contract Period: 11/1/2018 - 10/31/2023, with two (2), one-year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 11/1/2024 - 10/31/2025
Total Current Contract Amount Authority: $990,665.00
Original Approval (Board or Procurement): Board, 11/14/2018, $990,665.00
Increase Requested: $150,000.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 1/26/2024, 11/1/2023 - 10/31/2024
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2025: $150,000.00
Accounts: OCJ FY2025 Capital (Pending Approval) and 11000.1490.15050.540135 (BOT)
Contract Number(s): 1730-16507
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation. The prime vendor is a certified MBE.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: This amendment will provide additional contract authority and time to work with the Office of the Chief Judge (OCJ), Bureau of Technology (BOT) and the Clerk of the Circuit Court (CCC) to integrate CCC’s Odyssey case Management system with OCJ’s Adoption case management system.
The integration of the CCC’s Odyssey case management system will bring in court data related to adoption cases with the goal of improving data transmissions for adoption-related cases. BOT and OCJ will also gain the additional contract authority to enhance the Adoption case management system as required by OCJ and provide ongoing platform support as needed.
Key benefits of the solution include:
• Screening of prospective adoptive parents
• Functionality to support home studies
• Central database that supports inquiries regarding past adoption matters for adoptees, adoptive parents and confidential intermediaries
• Access to records as defined by Illinois state law for adoptees and adoptive parents from adoption records
• Reporting
• Secure: data is encrypted at rest and in transit
• Role based security
This Clarity contract, a 100% MBE firm, was a competitively bid contract with negotiated competitive rates since 2018. Those rates will be used for this renewal through 2025.
Clarity Partners was prequalified through the County’s Request for Qualification (RFQ) process in accordance with the Cook County Procurement Code. Clarity was selected based on established evaluation criteria.
end