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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Website Implementation, Branding and Governance
Original Contract Period: 11/1/2014 - 10/31/2019, with two (2), two (2) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 11/1/2019 - 10/31/2021
Total Current Contract Amount Authority: $4,129,297.22
Original Approval (Board or Procurement): 10/08/2014, $1,245,279.33
Increase Requested: $4,702,000.00
Previous Board Increase(s): 4/13/2016, $1,125,338.00; 3/14/2018, $449,990.00; 11/14/2018 $1,173,351.89
Previous Chief Procurement Officer Increase(s): 2/26/2016, $135,338.00
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extentiosn(s): N/A
Potential Fiscal Impact: FY 2019 - FY 2020 $2,630,000.00, FY 2020 - FY 2021 $2,072,000.00
Accounts: Various Accounts
Contract Number(s): 1390-13069
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: The Bureau of Technology is requesting authorization for the Chief Procurement Officer to execute a two-year renewal for webhosting services with Clarity Partners. These web hosting and support services include implementation of necessary version updates, website redesigns, security patches, as well as monitoring, break-fix, disaster recovery, and other managed support to keep our sites available and secure. This amendment also includes on-demand services to support development changes needed to multiple sites during this contract period including major redesigns and upgrades of Assessor and County Clerk websites.
The services provided through this agreement will support Bureau of Technology’s (“BOT”) ability to provide services on behalf of the County as a whole (under cookcountyil.gov) as well for four (4) other agencies (Board of Review, Public Defender, States Attorney, DHSEM) who maintain public websites under this agreement, in addition to the County Clerk and Assessor.
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. Clarity was selected based on established evaluation criteria.
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