title
PROPOSED CONTRACT
Department(s): Various Cook County Agencies
Vendor: Bebon Office Machines, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Countywide Paper Products
Contract Value: $2,585,148.76
Contract period: 2/1/2019 - 1/31/2021, with one (1), two (2) year renewal option
Potential Fiscal Year Budget Impact:
Printing and Graphic Services ($382,385.94)
FY2019 $159,327.00, FY2020 $191,193.00 FY2021 $31,865.94
Cook County Assessor ($35,905.81)
FY2019 $11,968.60, FY2020 $11,968.60, FY2021 $11,968.61
Cook County Juvenile Probation/Office of the Chief Judge ($545,364.80)
FY2019 $190,826.00, FY2020 $197,100.80, FY2021 $157,438.00
Human Rights ($1,042.08)
FY2019 $347.36, FY2020 $347.36, FY2021 $347.36
Department of Capital Planning and Policy ($4,001.40)
FY2019 $1,333.80, FY2020 $1,333.80 FY2021 $1,333.80
Animal & Rabies Control ($2,238.45)
FY 2019 $1,152.95, FY 2020 $1,042.08, FY 2021 $43.42
Justice Advisory Council ($4,342.00)
FY2019 $868.40, FY2020 $2,605.20, FY2021 $868.40
Budget Office ($2,543.32)
FY2019 $1,059.72, FY2020 $1,271.66, FY2021 $211.94
Bureau of Technology ($114,868.00)
FY2019 $47,500.00, FY2020 $57,000.00, FY2021 $10,368.00
Office of the Chief Procurement Officer ($10,914.80)
FY2019 $4,401.80, FY2020 $ 3,907.80, FY2021 $2,605.20
Cook County Law Library ($13,500.00)
FY2019 $4,500.00, FY2020 $4,500.00, FY2021 $4,500.00
Facilities Management ($12,845.04)
FY2019 $5,352.10, FY2020 $6,422.52, FY2021 $1,070.42
Cook County Bureau of Economic Development ($3,090.14)
FY2019 $1,287.56, FY2020 $1,545.07, FY2021 $257.51
President’s Office (1,812.36)
FY2019 $755.15, FY2020 $906.18, FY2021 $151.03
Risk Management ($2,693.60)
FY2019 $1,025.18, FY2020 $1,399.06, FY2021 $269.36
Public Defender ($54,065.70)
FY2019 $22,527.38, FY2020 $27,032.85, FY2021 $4,505.47
Recorder of Deeds ($10,251.80)
FY2019 $3,844.44, FY2020 $5,553.04, FY2021 $854.32
Comptroller ($5,619.90)
FY2019 $1,453.66, FY2020 $2,083.12 FY2021 $2,083.12
Adult Probation ($176,378.80)
FY2019 $73,491.17, FY2020 $88,189.40, FY2021 $14,698.23
Bureau of Administration ($868.40)
FY2019 $434.20, FY2020 $303.94, FY2021 $130.26
Office of the Inspector General ($651.30)
FY 2019 $217.10, FY2020 $434.20
Cook County State’s Attorney’s Office ($466,307.40)
FY2019 $194,294.75, FY2020 $233,153.70, FY2021 $38,858.95
Cook County Department of Transportation and Highways ($17,000.00)
FY2019 $4,500.00, FY2020 $8,000.00, FY2021 $4,500.00
Cook County Clerk of the Circuit Court ($596,457.72)
FY2019 $266,457.72, FY2020 $285,000.00, FY2021 $45,000.00
Cook County Clerk ($120,000.00)
FY 2019 $40,000.00, FY 2020 $40,000.00, FY 2021 $40,000.00
Accounts:
Printing and Graphic Services:
11000.1011.18020.530713
Cook County Assessor
11000.1040.13945.530606
Cook County Juvenile Probation/Office of the Chief Judge
11100.1310.10155.520485, 11100.1300.14185.520485, 11100.1440.10155.530606, 11100.1326.10270.530705, 11100.1541.10155.530606, 11100.1312.18275.530606, 11100.1305.35320.530606, 11100.1313.53705.530705
Human Rights
11000.1002.14940.530606
Department of Capital Planning and Policy
11000.1031.11195.530606
Animal & Rabies Control
11312.1510.33925.530188
Justice Advisory Council
11100.1205.33915.53605
Budget Office
11000.1014.10155.530605
Bureau of Technology
11000-1009-33885-530713
Office of the Chief Procurement Officer
11000.1030.19670.530600
Cook County Law Library
13312.1530.35400.530706
Facilities Management
11000.1200.12355.530606
Cook County Bureau of Economic Development
11000.1027.10155.530606
President’s Office
11000.1010.16895.530600
Risk Management
11000.1008.10155.530706
Public Defender
11100.1260.10155.530700
Recorder of Deeds
11314.1130.17080.531670, 11000.1130.13945.531670, 11000.1130.13945.531670
Comptroller
11000.1020.10155.530605
Adult Probation
11100.1280.10155.530705, 11326.1310.10155.530705, 11326.1310.10155.520485
Bureau of Administration
11000.1011.10155.530606
Office of the Inspector General
11000.1080.10155.530606
Cook County State’s Attorney’s Office
11100.1250.14245.530706
Cook County Department of Transportation and Highways
11856.1500.10155.530706
Cook County Clerk of the Circuit Court
11318.1335.18695.530606
Cook County Clerk
11000-1110-10155-530606, 11306-1110-35165-530606
Contract Number(s): 1868-17445
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: This contract will allow Cook County Agencies to receive various paper products (photocopier, offset, index, tag, photo, carbonless, etc.) in various sizes, weights, colors and finishes that are used on a regular basis.
The vendor was selected pursuant to a publically advertised Invitation for Bids in accordance with the Cook County Procurement Code. Bebon Office Machines was the lowest, responsive and responsible bidder pursuant to the Local Bid Preference (Section 34-230 of the Cook County Procurement Code).
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