title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Ensono LLC, Downers Grove, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Mainframe and Dedicated Hosting Services
Original Contract Period: 8/1/2021 - 7/31/2024 with one (1) one-year renewal option
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: Extension period 8/1/2026 - 7/31/2028
Total Current Contract Amount Authority: $38,731,534.47
Original Approval (Board or Procurement): Board,7/29/2021, $22,184,453.00
Increase Requested: $5,945,518.64
Previous Board Increase(s): 10/24/2024, $16,547,081.47
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: 7/30/2024, 8/1/2024 - 7/31/2025
Previous Board Extension(s): 10/24/2024, 8/1/2025 - 7/31/2026
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The Contract-Specific goal set on this Contract is Zero.
Potential Fiscal Impact: FY 2026 $907,586.44, FY 2027 $2,722,759.32, FY 2028 $1,815,172.88
Accounts: 11000.1490.15050.540135.00000.00000 Program 15050
Contract Number(s): 2107-18733
Concurrence:
BOT concurs with this procurement.
Summary: The Bureau of Technology respectfully submits a request to amend the contract with Ensono LLC (Ensono). Amendment #4 will provide the necessary time to properly plan, coordinate, and execute the migration of hosting services to future vendor solutions while ensuring continuity of operations and minimizing operational risk. This Ensono amendment provides for the continued 24x7x365 hosting and support of two (2) private cloud hosting environments. The services covered under this amendment include the following:
• Non-Production, Production and Disaster Recovery environments are provided for the IPTS solution. The services directly support the Assessor, Clerk and Treasurer offices.
• Disaster Recovery services are provided for the Clerk of the Circuit Court's Odyssey Case Management System.
The Bureau of Technology successfully negotiated the proposed amendment, which includes a 17% rate increase over the current 2024 pricing. The negotiated rates would remain fixed for the duration of the two-year amendment term. In addition, the County will retain the flexibility to terminate services without penalty, provided a 90-day notice is given to Ensono.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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