File #: 15-4059    Version: 1 Name: Paper Solutions, Cedar Rapids, Iowa
Type: Contract Status: Approved
File created: 6/16/2015 In control: Board of Commissioners
On agenda: 7/29/2015 Final action: 7/29/2015
Title: PROPOSED CONTRACT Department(s): Clerk of the Circuit Court, Department of Corrections, Law Office of the Public Defender, Adult Probation Department, Office of the State's Attorney, Office of the Public Guardian, and Office of the Assessor Vendor: Paper Solutions, Cedar Rapids, Iowa Request: Authorization for the Chief Procurement Officer to enter into and execute Good(s) or Service(s): Printing and Manufacturing of File Jackets and Folders Contract Value: $1,456,855.00 Contract period: 8/16/2015 - 8/15/2017, with two (2), one (1) year renewal options Potential Fiscal Year Budget Impact: FY 2015: $179,209.52; FY 2016: $703,355.00; FY 2017: $574,290.48 Fiscal Impact Per Department: Clerk of the Circuit Court: FY2015: $0.00; FY 2016: $558,934.00; FY2017: $559,624.00 Department of Corrections: FY2015: $54,699.50; FY2016: $54,699.50; FY2017: $0.00 Law Office of the Public Defender: FY2015: $5,713.02; FY2016: $19,587.50; FY2017: $13,874.48...
Indexes: (Inactive) DOROTHY BROWN, Clerk of the Circuit Court

title

PROPOSED CONTRACT

 

Department(s):  Clerk of the Circuit Court, Department of Corrections, Law Office of the Public Defender, Adult Probation Department, Office of the State’s Attorney, Office of the Public Guardian, and Office of the Assessor

 

Vendor:  Paper Solutions, Cedar Rapids, Iowa

 

Request: Authorization for the Chief Procurement Officer to enter into and execute

 

Good(s) or Service(s):  Printing and Manufacturing of File Jackets and Folders

 

Contract Value:  $1,456,855.00

 

Contract period:  8/16/2015 - 8/15/2017, with two (2), one (1) year renewal options

 

Potential Fiscal Year Budget Impact: 

FY 2015: $179,209.52; FY 2016: $703,355.00; FY 2017: $574,290.48 

 

Fiscal Impact Per Department:

Clerk of the Circuit Court:                      FY2015: $0.00;                      FY 2016: $558,934.00;                      FY2017: $559,624.00

Department of Corrections:                       FY2015: $54,699.50;                      FY2016: $54,699.50;                      FY2017: $0.00

Law Office of the Public Defender:                      FY2015: $5,713.02;                      FY2016: $19,587.50;                      FY2017: $13,874.48

Adult Probation Department:                      FY2015: $6,280.00;                     FY2016: $0.00;                     FY2017 $0.00

Office of the State’s Attorney:                      FY2015: $42,470.00;                     FY2016: $0.00;                     FY2017 $0.00

Office of the Public Guardian:                      FY2015: $1,497.00;                     FY2016: $1,584.00;                      FY2017 $792.00

Office of the Assessor:                      FY2015: $68,550.00;                      FY2016: $68,550.00;                      FY2017 $0.00

 

Accounts: 

Clerk of the Circuit Court (529-240)

Department of Corrections (239-333)

Law Office of the Public Defender (260-350)

Adult Probation Department (532-240)

Office of the State’s Attorney (250-241)

Office of the Public Guardian (305-350)

Office of the Assessor (040-240)

 

Contract Number(s):  1535-14435

 

Concurrences:                     

The vendor has met the Minority and Women Owned Business Enterprises Ordinance.

 

The Chief Procurement Officer concurs.

 

Summary:  Competitive bidding procedures were followed in accordance with the Cook County Procurement Code.  Bids were solicited for on behalf of seven (7) Cook County Agencies for specialty customized file jackets and folders for multiple departments.  Paper Solutions was the lowest, responsive and responsible bidder and is recommended for award.  end