title
PROPOSED CONTRACT AMENDMENT
Department(s): Office of the Chief Financial Officer
Vendor: Guidehouse Inc, 150 N. Riverside Plaza, #2100, Chicago, IL 60606
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Consulting Services
Original Contract Period: 12/31/2020 - 6/30/2021
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: Extension period 1/1/2022 - 6/30/2022
Total Current Contract Amount Authority: $7,006,232.00
Original Approval (Board or Procurement): Board, 12/17/2020, $2,051,850.00
Increase Requested: $6,877,088.00
Previous Board Increase(s): 4/15/2021, $4,954,382.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): 4/15/2021, 7/1/2021-12/31/2021
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact:
Accounts:
11284.1021.20192.520830 - $1,497,060.00 (CARES ACT)
11284.1013.20196.520830 - $373,248.00 (Emergency Rental Assistance I)
11284.1013.20197.520830 - $921,600.00 (Emergency Rental Assistance II)
11286.1021.60363.520830 - $4,085,180.00 (ARPA)
Contract Number(s): 2018-18519
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: The contract with Guidehouse will be extended so that Guidehouse can continue the work on federal grants management, compliance, and program management associated with the distribution of federal funds via CRF, FEMA, ARPA, and other funding sources. The Guidehouse team will work with the County across multiple workstreams to facilitate the effective distribution of funds to meet County objectives. The program management workstream includes policy guidance, program communications, compliance, and monitoring. The tool and reporting workstream includes cost tracking, data management, and internal and external reporting. The FEMA expense submission workstream includes the creation of FEMA eligible project worksheets, submissions, and monitoring and appeals. The Internal and External workstreams include the strategy and processes related to the distribution of funds, including interfacing with related economic development programs. The contract term of the extension is from January 1, 2022 to June 30, 2022. The Contract limit amount will be increased by $6,877,088.00. The Total Contract Amount shall not exceed $13,883,320.00.
The ARPA funding for this contract was approved as part of the $10M allocation authorized for technical assistance during the July board meeting. A transfer of ARPA funding for this contract the ARPA is before the board during the September board meeting.
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