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PROPOSED CONTRACT AMENDMENT
Department(s): Cook County Department of Transportation and Highways (DOTH), Cook County Sheriff’s Office (CCSO), Cook County Department of Facilities Management (DFM) and Cook County Health and Hospital System (CCHHS)
Vendor: Colonial Oil Industries, Inc, Savannah, Georgia
Request: Authorization for the Chief Procurement Officer to Authorization for the Chief Procurement Officer to Increase and Amend the contract
Good(s) or Service(s): Diesel Fuel
Original Contract Period: 5/1/2021 - 5/20/2025
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $3,650,000.00
Original Approval (Board or Procurement): Board on 4/15/2021, $3,650,000.00
Increase Requested: $600,000.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact:
DOTH ($2,985,880.00): FY 2021 $298,588.00, FY 2022 $796,235.00,
FY 2023 $796,235.00, FY 2024 $796,235.00, FY 2025 $298,587.00
CCSO ($564,120.00): FY 2021 $94,020.00, FY 2022 $141,030.00, FY 2023 $141,030.00,
FY 2024 $141,030.00, FY 2025 $47,010.00
DSM ($100,000.00): FY 2021 $20,000.00, FY 2022 $ 20,000.00, FY 2023 $20,000.00,
FY 2024 $20,000.00, FY 2025 $20,000.00
CCHHS ($600,000.00): FY 2023 $60, 000.00, FY 2024 $360,000.00, FY 2025 $180, 000.00
Accounts:
DOTH: 11856.1500.15675.540146; $2,985,880.00 (Operation of Auto Equipment)
CCSO: 1100.1499.13355.540255: $ 564,120.00 (Automotive Operation and Maintenance)
DFM: 11100.1200.12355.530188: $ 100,000.00 (Institutional Supply)
CCHHS: 41225-4897-17775-540360: $600,000.00
Contract Number(s): 2123-18692
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: Amendment No. 1 adds the Cook County Health and Hospital Systems into this contract. This contract furnishes and delivers diesel fuel for various departments and facilities throughout Cook County. The diesel fuel is being utilized for automotive, equipment and building generators.
This contract is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Colonial Oil Industries, Inc. was previously awarded a contract by the City of Chicago through an Invitation for Bid (IFB). Cook County wishes to leverage this procurement effort.
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