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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: System Solutions, Inc., Northbrook, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Standard Specification Hardware (Lot A) and Hardware Maintenance (Lot C )
Original Contract Period: 7/1/2012 - 6/30/2015, with two (2), one (1) year renewal options
Proposed Contract Extension Period: 7/1/2018 - 6/30/2019 (Lot A)
Total Current Contract Amount Authority: $16,289,457.10 (Lot A); $4,424,976.56 (Lot C)
Original Approval (Board or Procurement): 6/5/2012, $13,189,457.10 (Lot A); ($1,424,976.56 (Lot C)
Previous Board Increase(s) or Extension(s): 10/8/2014, $1,630,000.00 (Lot C); 4/13/2016, 7/1/2016 - 6/30/2017 (Lot A & Lot C), $840,000.00 (Lot C); 6/28/2017, 7/1/2017 - 6/30/2018 (Lot A & Lot C), $530,000.00 (Lot C); 9/13/2017 $3,100,000.00 (Lot A).
Previous Chief Procurement Officer Increase(s) or Extension(s): 5/6/2015, 7/1/2015 - 6/30/2016
This Increase Requested: $5,000,000.00 (Lot A))
Potential Fiscal Impact: FY 2018 $2,083,333.33; FY 2019 $2,916,666.67
Accounts: Countywide, various capital and operating accounts
Contract Number(s): 11-84-167A & C
Concurrences:
The contract-specific goal set on this contract was zero.
The Chief Procurement Officer concurs.
Summary: This increase and extension will allow various using agencies to continue to purchase hardware products. Additional time and increase is necessary because the Bureau of Technology’s has reevaluated its hardware reseller procurement strategy. This will allow the Office of the Chief Procurement Officer and the Bureau of Technology to complete a new contract process, and an efficient transition to a new vendor.
This contract was awarded through a competitive reverse auction procedure in accordance with the Cook County Procurement Code. System Solutions, Inc was the lowest, responsive and responsible bidder.
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