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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Guidehouse, Inc, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Strategic Management Consulting Services
Original Contract Period: 10/1/2023 - 12/31/2024, with one (1), one-year renewal option
Proposed Amendment Type:Renewal and Increase
Proposed Contract Period:Renewal period 1/1/2025 - 12/31/2025
Total Current Contract Amount Authority: $2,795,717.50
Original Approval (Board or Procurement):Board, 10/19/2023, $2,795,717.50
Increase Requested: $1,999,126.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024: $856,951.00, FY 2025: $1,142,175.00
Accounts: 11569.1009.21120.560225.00000.00000
Contract Number(s): 2310-06273
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
The Chief Procurement Officer concurs.
BOT: N/A
Summary: This amendment will provide additional contract authority and time to align the Guidehouse Project and Program Management services including Quality Assurance (QA) to support the Integrated Property Tax System (IPTS) project. Guidehouse has been instrumental in helping the County move closer to retiring the legacy Property Tax Systems.
Guidehouse has provided Project and Program Management services since April 2019, their efforts have positively impacted the implementation of Tyler Technologies. Guidehouse has helped launch critical functionality for the Assessor’s Office and improve the status of the IPTS project. An amendment is required to continue providing services in support of the IPTS implementation. BOT will continue to work with all property agencies and Tyler to complete the IPTS implementation in 2024 and provide additional services in 2025.
Guidehouse provides the following activities:
• Overall program leadership
• Schedule Management
• Scope Management
• Risk and Issue Management
• Reporting
• Communications Plan
• Testing and Quality Assurance
• Cutover and deployment
• Oversee any additional required program activities and assist stakeholders with driving decisions and meeting program goals and milestones
MBE/WBE accounts for 36% in total. The breakdown is as follows: DMD Consulting, LLC (6%), Amerigo, LLC (9%), The William Everett Group (21%).
This is a Comparable Government Procurement pursuant to Section 34-140 of the Procurement Code. Guidehouse, Inc was previously awarded a contract through a Request for Proposals (RFP) process through the National Cooperative Purchasing Alliance (NCPA), a national government purchasing cooperative in cooperation with the Region 14 Education Service Center, Abilene, Texas. Cook County wishes to leverage this procurement effort.
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