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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Cook County Clerk and Office of the Chief Judge
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Website Hosting and Support
Original Contract Period: 12/20/2021 - 12/19/2026, with two (2), one (1) year renewal options
Proposed Amendment Type:Increase
Proposed Contract Period:N/A
Total Current Contract Amount Authority: $12,219,349.00
Original Approval (Board or Procurement):Board 12/16/2021, $10,372,044.00
Increase Requested: $5,260,000.00; ($4,900,000.00 Cook County Clerk, and $360,000.00 Office of the Chief Judge)
Previous Board Increase(s): 1/13/2022, $1,159,905.00, 1/26/2023, $687,400.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: County Clerk FY 2024 $1,633,333.33 FY 2025 $1,633,333.33 FY 2026 $1,633,333.33; Office of the Chief Judge FY 2024 $180,000.00 FY2025 $180,000.00
Accounts: Cook County Clerk 11314.1110.15050.540150; Office of the Chief Judge 11100.1310.15050.520835
Contract Number(s): 2112-06151
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation; The prime vendor is a certified MBE.
The Chief Procurement Officer concurs.
The Bureau of Technology concurs.
Summary: The Cook County Clerk and the Office of the Chief Judge request authorization for the Chief Procurement to amend and increase the contract with Clarity Partners, LLC. Clarity provides redesign and implementation services, solution software, hosting platform, and other related services for the Cook County Government (County) Website Implementation, Branding, and Governance. Clarity understands that the following services shall be made available on this engagement for the Cook County Clerk’s Office and the Office of the Chief Judge.
The Clerk’s Office has added several new applications to the existing website, requiring development and maintenance costs. In addition, all these new systems and modules run at AWS, thus increasing our AWS hosting cost the Office of the Chief Judge is requesting continuation of existing services.
Clarity Partners was prequalified through the County’s Request for Qualification (RFQ) process in accordance with the Cook County Procurement Code. The contract was selected based on established evaluation criteria.
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