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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: AVAYA, Inc., Fairfax, Virginia
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Telephone maintenance services
Current Contract Period: 8/1/2008 - 7/31/2015
Proposed Contract Extension Period: 8/1/2015 - 7/31/2016
Total Current Contract Amount Authority: $16,135,075.52
Original Approval (Board or Procurement): 7/22/2008, $9,100,000.00
Previous Board Increase(s) or Extension(s): 4/20/2011, extension 8/1/2011-7/31/2012; 7/24/2012 increase $4,468,500.48, extension 8/1/2012-7/31/2014; 6/18/2014 increase $2,566,575.04, extension 8/1/2014-7/31/2015
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $2,451,850.47
Potential Fiscal Impact: FY 2015 $1,013,850.47, FY 2016 $1,438,000.00
Accounts: 490-220
Contract Number(s): 08-41-333
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprises Ordinance.
The Chief Procurement Officer concurs.
Summary: Under the proposed contract extension and increase, Cook County would receive telephone maintenance for an additional year while a corresponding unified communications RFP process is completed. The proposed increase will also fund the Cook County Health and Hospitals System’s new call center in Oak Forest. The contract currently provides hardware, software, implementation, and training services for all Cook County telephone systems, including critical County operations such as Public Safety, Law Enforcement, Health & Hospital Systems, and Emergency Management. If approved, this extension and increase would ensure continuity of telecommunications operations and help prevent major service disruptions.
In 2008, Competitive Request for Proposal (RFP) procedures were followed in accordance with the Cook County Procurement Code.
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