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PROPOSED CONTRACT AMENDMENT
Department(s): Transportation and Highways
Vendor: Azteca Systems Inc., Sandy, Utah
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Cityworks Software License and Maintenance
Original Contract Period: 10/1/2021 - 9/30/2024, with two (2), one (1) year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period, 10/1/2024 - 9/30/2025
Total Current Contract Amount Authority: $1,302,599.00
Original Approval (Board or Procurement): Board, 9/23/2021, $1,302,599.00
Increase Requested: $511,320.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $511,320.00
Accounts: 11856.1500.35090.540130
Contract Number(s): 2038-18304
Concurrences:
The Contract Specific goal on this contract is Zero.
The Chief Procurement Officer concurs.
Summary: The Department of Transportation and Highways respectfully requests approval of the Proposed Amendment between the County and Azteca Systems Inc., Sandy, Utah. This contract with Azteca Systems for their Cityworks Asset Management Server (AMS) provides CCDOTH’s Maintenance Bureau with an automated process to accommodate a streamlined response for citizen service requests, work order assignments, maintenance activity tracking and performance reporting. AMS facilitates work order management that encompasses personnel allocation, equipment assignment, accounting of material usage and reporting functionality that provides accurate and timely budgeting and performance measurement.
The Department’s Permit Division currently utilizes the Cityworks Permit, Land and Licensing (PLL) component to process right-of-way, construction, and haul permits. PLL supports the operations of the Department and provide key performance indicators and measures. Additionally, the PLL module will be expanded with a public portal in order to provide better customer service.
The proposed implementation is a strategic extension that leverages an existing CCDOTH investment and provides a uniform solution that satisfies multiple workflow requirements. Cityworks has been utilized in the Maintenance Bureau using work order to track man hours and maintenance since 2012. AMS currently provides an inventory of the Department’s regulatory signs and is vital in managing the work orders necessary to ensure that signs continue to meet acceptable standards.
Azteca Systems is the sole provider of licensing for the Cityworks AMS and PLL products. Their professional services team is highly experienced and is knowledgeable in CCDOTH operations and workflows. The proposed Cityworks implementation leverages an existing investment, provides one platform to accommodate the needs of the Department and provides for future expansion.
The amendment accounts for new scope to move the Cityworks program from a Cook County in-house server to Citywork Online hosting and continuation of service.
This is a Sole Source Procurement pursuant to Section 34-139 of the Cook County Procurement Code.
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