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PROPOSED TRANSFER OF FUNDS
Department: Cook County Clerk
Request: Transfer of Funds
Reason: The County Clerk’s Office will be using the surplus in salaries and wages account to pay for Postage associated with upcoming elections.
From Account(s): 11306.1110.35165.501131, Salaries and Wages Extra Employees SPFD, $1,232,648.00
To Account(s): 11306.1110.35170.520260, Postage, $1,232,648.00
Total Amount of Transfer: $1,232,648.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
The purpose of this transfer is to proactively fund postage needed for upcoming elections. Balance as of 10/01/2024 11306.1110.35170.520260 (Postage) - $215,988.60. 30 Days Prior 11306.1110.35170.520260 (Postage) $2,215,988.60.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
Due to the competitive job market and low voter turnout in the March Presidential Primary Elections, we were not able to hire into vacant positions. This resulted in a surplus of funds in our Salaries and Wages of Per Diem Employee account. No other accounts were consolidated because we expect other accounts to have a minimal to no surplus.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
As described above, due to the competitive job market and low voter turnout in the March Presidential Primary Elections, we were not able to hire into vacant positions, which resulted in a surplus of funds in our Salaries and Wages of Per Diem Employees account
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