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PROPOSED ORDINANCE AMENDMENT
Sponsored by: BRIDGET DEGNEN, ALMA E. ANAYA, FRANK J. AGUILAR, BRIDGET GAINER, DONNA MILLER and KEVIN B. MORRISON, Cook County Board of Commissioners
PROPOSED ORDINANCE AMENDMENT
AMENDMENT TO MANAGEMENT OF CONTRACTS REQUIREMENTS
BE IT ORDAINED, by the Cook County Board of Commissioners, that Chapter 34 Finance, Article IV Procurement Code, Division 9 Contract Management, Section 34-302 of the Cook County Code is hereby amended as Follows:
Sec. 34-302. Management of contracts.
(a) Using Agency responsibilities are as follows:
(1) Assign Using Agency personnel with the knowledge, skills, ability, and ability to manage the Contract;
(2) Monitor performance of the Contract in accordance with its terms;
(3) Track Contract budgets and expenditures and review invoices and charges to ensure compliance with the Contract and the County’s Code Part 1, Chapter 2, Article IV, Division 10;
(4) Document the timeliness and acceptance or rejection of deliverables and initiate appropriate action to enforce the Contract terms;
(5) For Contracts over 1,000,000.00, evaluate and document compliance with Contract requirements on a periodic basis during the term of the Contract and submit to the CPO; and
(6) Track Contract expiration dates and extension options and, where applicable and necessary, make timely requests to the CPO to exercise extension options or to initiate a new Procurement.
(b) CPO’s duties:
(1) Create evaluation forms for use by Using Agencies, to evaluate the extent to which the Contractor satisfied the Contract terms;
(2) Establish appropriate procedures to ensure that evaluations made within the past three years may be utilized in determining whether a Person is Responsible;
(3) Assist Using Agencies in obtaining contract management training.; and
(4) If a vendor fails to perform on a contract of $3,000.000 or more, and when the non-performance continues for more than 30 days, the CPO is authorized to reduce or withhold 10% of the total contract value. The CPO may establish a policy detailing additional timing, notice and cure provisions for this subsection.
Effective date: This ordinance shall be in effect immediately upon adoption.
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