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PROPOSED CONTRACT AMENDMENT
Department(s): Juvenile Probation and Court Services, Circuit Court of Cook County
Vendor: Heartland Alliance, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Professional Shelter Care Facility Services for Court Involved Youth
Original Contract Period: 2/1/2013 - 1/31/2016 with two (2) one (1) year renewal options
Proposed Amendment Type: Extension and Increase
Proposed Contract Period: 2/1/2020 - 1/31/2021
Total Current Contract Amount Authority: $9,024,997.03
Original Approval (Board or Procurement): Board, 1/16/2013, $3,630,035.00
Increase Requested: $1,242,862.80
Previous Board Increase(s): 1/13/2016, $1,523,890.00, 1/18/2017, $1,487,360.00, 1/17/2018, $1,144,245.03, 1/24/2019, $1,239,467.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 1/13/2016: 2/1/2016 - 1/31/2017, 1/18/2017: 2/01/2017 - 1/31/2018
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): 1/17/2018: 2/1/2018 - 1/31/2019, 1/24/2019: 2/1/2019-1/31/2020
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2020: $1,032,323.20, FY 2021: $210,539.60
Accounts: 11100.1326.15295.521314, Special or Cooperative Programs
Contract Number(s): 11-84-036
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MBE and WBE waiver.
The Chief Procurement Officer concurs.
Summary: On 1/16/2013, the Cook County Board of Commissioners approved contract #11-84-036 for shelter care services with Heartland Human Care Services, Inc. (now known as Heartland Alliance) for court involved youth supervised by the Juvenile Probation and Court Services department. The contract guarantees a minimum daily population of 20 youth at a daily rate of $169.79 per youth. The proposed Amendment extends and increases the contract to continue services while a Request for Proposal (RFP) is re-issued and proposals are evaluated to replace the current contract for shelter care services.
The Shelter care program is an integral component of the Circuit Court’s Juvenile Detention Alternative Program (JDAI). Heartland Alliance provides 24-hour, staff-secure shelter care for court involved youth ages 10 to 17. Court involved youth are sent to the Manuel Saura Center located at 2732 North Kedzie Avenue, Chicago, Illinois. On average, the length of stay is thirty (30) days or less. On site programming includes the following services:
-Recreation
-24-hour supervision
-Basic living skills instruction
-Group and individual counseling
-Transportation to and from court
-Referrals to community resources
-Affiliation with local schools
-Clinical services
The contract was originally awarded through a RFP process in accordance with the Cook County Procurement Code. Heartland Alliance was selected based on the established evaluation criteria.
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