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PROPOSED CONTRACT AMENDMENT
Department(s): Bureau of Asset Management
Vendor: Ameresco, Inc., Framingham, Massachusetts
Request: Authorization for the Chief Procurement Officer to renew and increase contract
Good(s) or Service(s): Energy Consultant Services for Natural Gas & Electricity for County-Owned & Leased Facilities
Original Contract Period: 10/1/2020 - 9/30/2023, with one (1), two (2) year renewal option
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period 10/1/2023 - 9/30/2025
Total Current Contract Amount Authority: $450,000.00
Original Approval (Board or Procurement): Board, 9/24/2020, $450,000.00
Increase Requested: $300,000.00
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: FY 2024 $150,000.00, FY 2025 $150,000.00
Accounts:
11100.1499.33930.540022 - Electricity
11100.1499.33930.540028 - Natural Gas
Contract Number(s): 1923-18043
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via direct participation.
The Chief Procurement Officer concurs.
Summary: This renewal and increase will allow Ameresco, Inc. to continue providing energy consultant, procurement, bill payment and data management services for the procurement of and budgeting for electricity, natural gas, and renewable energy for Cook County facilities. Due to deregulated energy markets, the County can seek energy supply from multiple sources, which may result in operational savings. Due to the complexity and number of County accounts, it is in the best interest of the County to use a subject matter expert to assist the County.
Ameresco’s fee for the services provided is assessed as a percentage of the amount of energy procured for the County. In addition, the data management and bill consolidation/validation process are flat annual fees per account as outlined in the Request for Proposals (RFP). Together, these costs will not exceed $150,000 annually.
This contract was awarded through a publicly advertised Request for Proposals (RFP) in accordance with the Cook County Procurement Code. Ameresco, Inc. was awarded this contract based on established evaluation criteria.
With approval of the agreement herein, it is respectfully requested that the Bureau Chief of Asset Management, or designee, be authorized to execute, on behalf of the County of Cook, all documents necessary to implement and administer the electricity and natural gas service agreement.
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