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PROPOSED CONTRACT AMENDMENT
Department(s): Juvenile Probation and Court Services Department, Circuit Court of Cook County
Vendor: Heartland Human Care Services, Inc., Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Professional Shelter Care Facility Services for Court-Involved Youth
Original Contract Period: 2/1/2013-1/31/2016
Proposed Contract Period Extension: 2/1/2018-1/31/2019
Total Current Contract Amount Authority: $6,641,285.00
Original Approval (Board or Procurement): 1/16/2013, $3,630,035.00
Previous Board Increase(s) or Extension(s): 1/13/2016, $1,523,890.00, 2/1/2016 - 1/31/2017; 1/18/2017, $1,487,360.00, 2/1/2017 - 1/31/2018
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
This Increase Requested: $1,144,245.03
Potential Fiscal Impact: FY 2018 $933,706.43, FY 2019 $210,538.60
Accounts: 326-298
Contract Number(s): 11-84-036
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: On 1/16/2013, the Cook County Board of Commissioners approved Contract # 11-84-036 for shelter care services with Heartland Human Care Services, Inc. for court-involved youth supervised by the Juvenile Probation and Court Services Department. The contract guarantees a minimum daily population of 24 youth at a daily per diem rate of $169.79 per youth. Shelter care is an integral component of the Circuit Court’s Juvenile Detention Alternative Program (JDAI).
This proposed Amendment #3 is to modify, increase and extend the contract. The Scope of Work will be modified to reduce the guaranteed daily population from 24 youth to 20 youth, effective 12/1/2017. The extension of the contract is requested to continue services while a Request for Proposal (RFP) is completed.
Heartland Human Care Services provides 24-hour, staff-secure shelter care for court-involved boys and girls, ages 10 to 17. Boys and girls are sent to the Manuel Saura Center, located at 2732 North Kedize Avenue, Chicago, Illinois. On average, length of stay is 30 days or less. On site programming includes the following services:
-Recreation,
-24-hour supervision,
-Basic living skills instruction,
-Group and individual counseling,
-Transportation to and from court,
-Referrals to community resources,
-Affiliation with local schools,
-Clinical services.
The contract was originally awarded through the Request for Proposal (RFP) process in accordance with the Cook County Procurement Code. Heartland Human Care Services, Inc. was selected based on the established evaluation criteria.
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