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PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Insight Public Sector, Inc., Tempe, Arizona
Request: Authorization for the Chief Procurement Officer to renew, and increase contract
Good(s) or Service(s): Office Technology Products and Related Services
Original Contract Period: 9/9/2019 - 9/8/2024, with three (3), one-year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: Renewal period, 9/9/2025 - 9/8/2026
Total Current Contract Amount Authority: $38,809,973.00
Original Approval (Board or Procurement): Board, 7/25/2019, $25,000,000.00
Increase Requested: $34,100,768.00
Previous Board Increase(s): 4/18/2024, $13,809,973.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 4/18/2024, 9/9/2024 - 9/8/2025
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
Potential Fiscal Impact: FY 202025: $8,525,192.00, FY 2026 $25,575,578.00
Accounts:
Board of Review 11601.1050.21120.560225 (Capital Project 29496)
11000.1050.10155.540135 (Operating funding)
Bureau of Technology 11601.1009.21120.560225 (Capital Projects 28055 & 29495)
County Clerk's Office 11314.1110.15050.540149
Circuit Court 11601.1335.21120.560225 (Capital Project 29571)
Cook County Assessor 11000.1040.15050.531670 (Capital 29446 & 29445)
Office of the Chief Judge 11601.1310.21120.560225 (Capital Project 29570)
Sheriff’s Office 11100.1217.15050.540135,
11601.1217.21120.560225.560227
11620.1217.21120.560225.560227 (Capital Projects 29481 & 29480)
State's Attorney 11601.1250.21120.560225 (Capital Project 29482)
Treasurer 11854.1060.10155.540135
11854.1060.21120.560225
Capital Projects 27834, 29485 and 29484
Contract Number(s): 1830-17423A
Concurrence:
TECHNOLOGY: N/A
Summary: Requesting authorization for the Chief Procurement Officer to execute an amendment with Insight Public Sector to increase the contract amount and exercise the second of three one-year renewal options. This contract is used for the purchasing of laptops, desktops, computer monitors, docking stations and other office technology equipment that is in use throughout the County. Each year budget is allocated to all Bureaus within the Offices Under The President as well as the separately elected officials to replace computer equipment that has reached its 4 year lifecycle as well as for equipment for newly approved positions. Reseller contracts allow for a significantly streamlined procurement process since each agency does not need to negotiate separate contracts for each purchase and allows for greater rebates through volume purchasing. Offices Under The President and each separately elected official makes direct purchases from this agreement for office technology equipment. Offices Under The President and each separately elected official utilize their annual budgets to make purchases on the contract.
This contract was awarded through Request for Proposals (RFP) procedures in accordance with Cook County Procurement Code. Insight was selected based on established evaluation criteria.
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