title
PROPOSED RESOLUTION
WHEREAS, System for Award Management (SAM.gov) the official U.S. Government System for entity information, contract opportunities, contract data, wage determinations, federal hierarchy, and entity reporting; and
WHEREAS, an active registration with SAM.gov is required for the County of Cook, Illinois ("Cook County"), and is also required for various individual Cook County departments and/or Cook County agencies ("Cook County entities") to obtain a unique entity identification number which enables County entities to apply for and receive federal grants; and
WHEREAS, on April 4, 2022, the federal government implemented changes to the SAM.gov registration procedures, replacing the Data Universal Numbering System (DUNS) number with the "Unique Entity ID" (UEI), managed by SAM.gov; and
WHEREAS, the UEI is now the official 12-character alphanumeric ID used by the U.S. government to uniquely identify businesses, organizations, or entities that receive federal funding or do business with federal agencies. Entity registration, searching, and data entry in SAM.gov now require the use of this new UEI; and
WHEREAS, SAM.gov’s Entity Validation Services (EVS) now require that official documentation used for validation explicitly include entity-specific information within the body of such Resolution to ensure authenticity and prevent fraud; and
WHEREAS, this transition necessitates a consolidation of all current identifiers under the umbrella term "Cook County accounts" to streamline the identification process for Cook County entities; and
WHEREAS, failure to comply with the revised entity validation document requirements by SAM.gov’s Entity Validation Services (EVS) has resulted in rejections of County entities' registrations due to inability to verify addresses for various Cook County departments; and
WHEREAS, such rejections of Cook County entities prevent the County from receiving federal grant funding; and
WHEREAS, the County seeks to address this issue by providing an official document to SAM.gov that verifies all Cook County entity names, addresses, UEIs, and entity star years, in accordance with SAM.gov registrations; and
WHEREAS, the Resolution will serve as an acceptable document for entities during the entity validation process, ensuring successful registration, renewal and compliance of all Cook County entities with SAM.gov requirements; and
WHEREAS, the Board recognizes the need for an approved document for the registration and annual renewal process, during which SAM.gov mandates entities to demonstrate proof of name, address, entity start year, and state as part of their entity validation process; and
THEREFORE, BE IT RESOLVED, that the Board recognizes the Resolution as a proper document for the registration and annual renewal process, addressing the entity validation set forth by SAM.gov.
List of Entity Registrations
Entity: Cook County
Division Name: Cook County, Illinois
Unique Entity ID: HFEFPN1L2US5
Cage Code: 49W76
Physical Address: 118 N Clark St, RM 537 Chicago, IL 60602 USA
Entity Start Date: January 1, 1831
Entity: Cook County
Doing Business as Name: Cook County Sheriff's Office
Unique Entity ID: T95LE61PJEY1
Cage Code: 309N4
Physical Address: 50 W Washington St, RM 704 Chicago, IL 60602-1457 USA
Entity Start Date: January 1, 1831
Entity: Cook County
Doing Business as Name: Sheriff's Dep
Unique Entity ID: JCELNK4L3PA4
Cage Code: 34EZ1
Physical Address: 1401 Maybrook Dr Maywood, IL 60153-2434 USA
Entity Start Date: October 29, 2004
Entity: Cook County
Doing Business as Name: Justice Advisory Council
Division Name: Justice Advisory Council
Unique Entity ID: MB1MP23XLXD8
Cage Code: 6K4N1
Physical Address: 69 W Washington St, Ste 1410 Chicago, IL 60602-3152 USA
Entity Start Date: March 17, 1975
Entity: Cook County
Doing Business as Name: Cook County Health
Division Name: Grants Finance Administration
Unique Entity ID: JHMSN8C8KJ58
Cage Code: 3LWV4
Physical Address: 1950 W Polk St, Chicago, IL 60612-3723 USA
Entity Start Date: October 14, 1991
Entity: Cook County
Doing Business as Name: Department of Environment and Sustainability
Division Name: Cook County Department of Environment & Sustainability
Unique Entity ID: QBHPT6LKE8J2
Cage Code: 4VXV0
Physical Address: 69 W Washington St, Ste 1900 Chicago, IL 60602-4052 USA
Entity Start Date: January 1, 1831
Entity: Cook County Emergency Telephone System Board
Doing Business as Name: Cook County Emergency Telephone System Board
Unique Entity ID: VEN3URW11BU6
Cage Code: 7SK72
Physical Address: 9511 W Harrison St, Des Plaines, IL 60016-1563 USA
Entity Start Date: April 20, 1993
Entity: Cook County
Doing Business as Name: Administration, Bureau of
Division Name: Bureau of Economic Development
Unique Entity ID: TAQGTNNU9YC3
Cage Code: 5MKS9
Physical Address: 69 W Washington St, Ste 930 Chicago, IL 60602-3023 USA
Entity Start Date: January 15, 1831
Entity: Cook County
Doing Business as Name: Department of Emergency Management and Regional Security
Division Name: Department of Emergency Management and Regional Security
Unique Entity ID: JRQ1D7QN1395
Cage Code: 7S3D1
Physical Address: 69 W. Washington St, STE 2600 CHICAGO, IL 60602 USA
Entity Start Date: January 15, 1831
Entity: Cook County
Doing Business as Name: State's Attorney
Unique Entity ID: F6T8N7J3EQ14
Cage Code: 38WA7
Physical Address: 69 W Washington St, Ste 3200, Chicago, IL 60602-3174 USA
Entity Start Date: January 1, 1831
Entity: Cook County
Doing Business as Name: Clerk of the Circuit Court
Division Name: Office of the Clerk of the Circuit Court of Cook County
Unique Entity ID: ZRMGKPNJQGK5
Cage Code: 48G57
Physical Address: 69 W Washington St, Ste 2500 Chicago, IL 60602 USA
Entity Start Date: January 1, 1964
Entity: Cook County
Doing Business as Name: Cook County Clerk
Division Name: Cook County Clerk
Unique Entity ID: CF2TK25VT7S5
Cage Code: 6FML1
Physical Address: 118 N Clark St, RM 434 Chicago, IL 60602-1304 USA
Entity Start Date: January 15, 1831
Entity: Cook County
Doing Business as Name: Cook County Highway Department
Unique Entity ID: VZTEWZDGT875
Cage Code: 7TK86
Physical Address: 69 W. Washington St, STE 2300, Chicago, IL 60602 USA
Entity Start Date: January 15, 1831
Entity: Cook County
Doing Business as Name: Medical Examiner
Unique Entity ID: X21WGXWNFJZ5
Cage Code: 7TLN8
Physical Address: 2121 W. Harrison St., Chicago, 60612 USA
Entity Start Date: December 6, 1976
Entity: Judicial Courts of the State of Illinois
Doing Business as Name: Circuit Court of Cook County
Unique Entity ID: C8NTUTN1FPJ4
Cage Code: 5PVC0
Physical Address: 50 W. Washington St, RM 2600 Chicago IL, 60602-1305 USA
Entity Start Date: September 29, 2010
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