title
PROPOSED CONTRACT AMENDMENT
Department(s): Department of Facilities Management
Vendor: Toshiba America Business Solutions, Buffalo Grove, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Toshiba Touch-Screen Kiosks
Original Contract Period: 5/1/2025-4/30/2030 with three (3), one-year renewal options
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $8,453,703.95
Original Approval (Board or Procurement): Board 3/13/2025, $8,365,654.20
Increase Requested: $290,968.90
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): 1/26/2026, $88,049.75
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Contract Utilization: The vendor has met the Minority - and Women-owned Business Enterprise Ordinance via: Direct participation and partial MBE waiver
Potential Fiscal Impact: FY 2026 $36,371.11, FY 2027 $72,742.23 FY 2028 $72,742.23, FY 2029 $72,742.23 FY 2030 $36,371.10
Accounts: 11569.1031.11190.560105
Contract Number(s): 2414-10170
Summary: Requesting authorization for the Chief Procurement Officer to increase this contract to allow the Department of Facilities Management to upgrade the building’s user experience. Touch screen kiosks will improve transparency, safety, and wayfinding by helping visitors easily understand the mission of the facility, the offices located within it, and the services available in County buildings.
The original contract was a Comparable Government Procurement pursuant Section 34-140 of the Procurement Code. Toshiba was awarded a contract through a Request for Proposal (RFP) process through OMNIA Partners, a national government purchasing cooperative, in cooperation with Region 4 Education Service Center. Cook County wishes to leverage this procurement effort.
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