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PROPOSED CONTRACT AMENDMENT
Department(s): Transportation and Highways, Cook County Sheriff, Facilities Management, and Cook County Clerk
Vendor: Herc Rentals Inc., Bonita Springs, Florida
Request: Authorization for the Chief Procurement Officer to renew, and increase contract
Good(s) or Service(s): Equipment Rental
Original Contract Period: 4/15/2020 - 4/14/2023 with (2) two, (1) one-year renewal options
Proposed Amendment Type: Renewal and Increase
Proposed Contract Period: 4/15/2024 - 4/14/2025
Total Current Contract Amount Authority: $4,155,000.00
Original Approval (Board or Procurement): Board: 4/8/2020, $3,000,000.00
Increase Requested: $1,332,620.00
Previous Board Increase(s): 12/15/2022, $1,155,000.00
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: 12/15/2022, one-year renewal through 4/14/2024
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact: 4/15/2024 - 04/14/2025, $1,332,620.00
Department of Transportation and Highways ($900,000.00)
FY 2024 $600,000.00, FY 2025 $300,000.00
Cook County Sheriff’s Department ($100,000.00)
FY 2024 $50,000.00, FY 2025 $50,000.00
Department of Facilities Management ($250,000.00)
FY 2024 $125,000.00, FY 2025 $125,000.00
Cook County Clerk ($82,620.00)
FY 2024 $41,310.00, FY 2025 $41,310.00
Accounts:
Cook County Department of Transportation and Highways:
11856.1500.15675.550100
Cook County Sheriff’s Department:
11100.1499.13355.540250
Department of Facilities Management:
11100.1200.12355.550100
Cook County Clerk’s Office
11306.1110.18671.550060
Contract Number(s): 1923-17924
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Full MWBE Waiver and In Direct participation.
The Chief Procurement Officer concurs.
Summary: The Department of Transportation and Highways respectfully requests approval of the proposed Contract Amendment between the County and Herc Rentals Inc., Bonita Springs, Florida. This Contract will enable the Department of Transportation and Highways, the Cook County Sheriff’s Office, the Department of Facilities Management, and the Cook County Clerk to receive Equipment Rental options to support daily operations related to road maintenance activities, Facilities Maintenance activities, Emergency HVAC support and emergency power generators.
This Contract is a Comparable Government Procurement pursuant to Section 34-140 of the Cok County Procurement Code. Herc Rentals, Inc. was previously awarded a contract through a Request for Proposals (RFP) process through U.S. Communities, a National Government purchasing cooperative sponsored by the National Association of Counties (NaCo) and the National Institute of Government Purchasing (NIGP), and in cooperation with the City of Charlotte North Carolina.
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