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PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)
Department(s): Transportation and Highways
Vendor: HR Green, Inc., Cedar Rapids, Iowa
Request: Authorization for the Chief Procurement Officer to renewal and increase contract
Good(s) or Service(s): Preliminary Engineering Services
Location: Countywide
County Board District(s): Countywide
Original Contract Period: 4/1/2021 - 3/31/2024 with two (2) one-year renewal options
Section: 18-6PESV-01-ES
Proposed Contract Period Extension: 4/1/2025 - 3/31/2026 (2nd renewal option)
Section: 18-6PESV-01-ES
Total Current Contract Amount Authority: $5,000,000.00
Original Board Approval: 3/18/2021, $5,000,000.00
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): 4/1/2024 - 3/31/2025 (1st renewal option)
This Increase Requested: $525,000.00
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
Potential Fiscal Impact:
Account: Motor Fuel Tax: FY 2025 FY 2026
11300.1500.29150.560019 $200,000.00 $50,000.00
11300.1500.29150.521536 $225,000.00 $50,000.00
Accounts: Motor Fuel Tax: 11300.1500.29150.560019($250,000.00); 11300.1500.29150.521536 ($275,000.00)
Contract Number(s): 2028-18231B
IDOT Contract Number(s): N/A
Federal Project Number(s): N/A
Federal Job Number(s): N/A
Summary: The Department of Transportation and Highways respectfully requests approval of the proposed contract Amendment between the County and HR Green, Inc., Cedar Rapids, Iowa.
Under this contract, HR Green, Inc. is providing preliminary engineering services including but not limited to the preparation of new Phase I studies for intersections, small roadway segments, roadway corridors, structures, and multi-use paths; completing ongoing preliminary engineering studies and tasks; completing various feasibility or environmental studies; and identifying and preparing grant applications for project funding. This is a work-order based contract and tasks are assigned on an as-needed basis.
The base contract included two one-year renewal options and under this Amendment the Department is seeking to exercise the second one-year option to allow ongoing tasks needed under this contract to continue. The Department is also seeking to increase the contract value by $525,000 to allow HR Green, Inc. to work on new initiatives funded by federal American Rescue Plan Act (ARPA) funds which are a priority for the County.
This contract was awarded through a publicly advertised Request for Qualifications (RFQ) in accordance with Cook County Procurement Code. HR Green, Inc., was selected based on established evaluation criteria.
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