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PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)
Department(s): Transportation and Highways
Vendor: F.H. Pashen, S.N. Nielsen & Associates, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Construction Services
Location: Old Orchard Road - Woods Drive to Skokie Boulevard
County Board District(s): 13
Original Contract Period: 2/8/2024 – 8/30/2029
Section: 14-A8327-09-RP
Proposed Contract Period Extension: N/A
Section: N/A
Total Current Contract Amount Authority: $34,460,290.20
Original Board Approval: 1/25/2024, $34,460,290.20
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct Participation.
This Increase Requested: $1,283,840.52
Potential Fiscal Impact: FY 2025 $1,283,840.52
Accounts:
Type of Account GL Account Amount
Motor Fuel Tax 11300.1500.29150.521536 $483,518.19
Rebuild Illinois 11300.1500.29152.560019 $103,536.47
Grant 11900.1500.53986.560019 $432,857.87
Grant 11900.1500.53986.521536 $263,927.99
Contract Number(s): 2316-12111
IDOT Contract Number(s): N/A
Federal Project Number(s): HTBZ (252)
Federal Job Number(s): C-91-242-16
Summary: The Department of Transportation and Highways respectfully requests approval of the proposed contract amendment between the County and F.H. Paschen, S.N. Nielsen & Associates, LLC, Chicago, Illinois.
On January 25, 2024, your honorable Body awarded a contract to F.H. Paschen, S.N. Nielsen & Associates, LLC, Chicago, Illinois for the aforesaid improvement to be completed in accordance with the plans and specifications.
The quantities as shown on the contract documents were estimated for bidding purposes only. This amendment accounts for changes in quantities of items to properly construct the project including those associated with erosion control and tree removal, existing and proposed storm sewer work, Pre-Stage and Stage 1 removals, maintenance of traffic and pavement marking items, and additional soil monitoring.
This amendment also accounts for work that was not included in the project but required to properly construct the project based on post-bid plan revisions and Contractor Requests for Information, various utility conflicts lead to additional costs to locate and avoid existing facilities, unmarked or unknown utilities lead to additional costs to remove or mitigate conflicts, and additional costs for winterizing the project.
This contract was awarded pursuant to a publicly advertised Invitation for Bid (IFB) in accordance with the Cook County Procurement Code. F.H. Paschen, S.N. Nielsen & Associates, LLC was the lowest, responsive, and responsible bidder.
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