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PROPOSED CONTRACT
Department(s): Cook County Department of Transportation and Highways (DoTH), Cook County Department of Facilities Management (DFM), Cook County Sheriff’s Office (CCSO), and Cook County Health and Hospitals (CCHH)
Vendor: Mansfield Oil Company of Gainesville, Inc., Gainesville, Georgia
Request: Authorization for the Chief Procurement Officer to enter into and execute
Good(s) or Service(s): Diesel and Unleaded Fuel
Contract Value: $2,280,000.00
Contract period: 5/1/2025 - 2/10/2027 with one (1), one (1) year renewal option
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Direct participation.
Potential Fiscal Year Budget Impact:
Transportation and Highways: FY2025 $450,000.00; FY2026 $575,000.00; FY2027 $250,000.00
Facilities Management: FY2025 $30,000.00; FY2026 $30,000.00; FY2027 $10,000.00
Sheriff’s Office: FY2025 $143,000.00; FY2026 $288,000.00; FY2027 $144,000.00
Health and Hospitals: FY2025 $120,000.00; FY2026 $120,000.00; FY2027 $120,000.00
Accounts:
Transportation and Highways: Operation of Automotive Equipment: 11856.1500.15675.540146
Facilities Management: Utilities Oil: 11100.1200.12355.540010
Sheriff’s Office: Automotive Operations and Maintenance: 11100.1499.13355.540250
Health and Hospitals: Property Maintenance and Operations: 41225.4897.17775.540350
Contract Number(s): 2406-07020
Summary: The Department of Transportation and Highways respectfully requests approval of the proposed Contract between Cook County and Mansfield Oil Company of Gainesville, Inc., Gainesville, Georgia. This Contract will enable the Department f Transportation and Highways, the Department of Facilities Management, the Cook County Sheriff’s Office, and the Cook County Health and Hospitals to receive diesel and unleaded fuel on an as-needed basis.
This Contract will allow for the continuation of diesel and unleaded fuel supplies/services for heavy equipment and is imperative to the County’s daily and emergency road maintenance operation and to ensure safety of the motoring public. Additionally, this commodity is utilized to fuel building generators throughout Countywide Facility and Health and Hospitals locations.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Mansfield Oil Company of Gainesville, Inc., was previously awarded a contract through a Request for Proposal (RFP) process through Sourewell, a State of Minnesota local government unit created to provide cooperative procurement to government entities. This Contract will allow Cook County the ability to take advantage of the favorable source contract’s discounted rates.
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