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PROPOSED CONTRACT AMENDMENT
Department(s): Cook County State’s Attorney’s Office and Cook County Public Defender’s Office
Vendor: Avenu Insights & Analytics, LLC, Centreville, Virginia
Request: Authorization for the Chief Procurement Officer to increase contract
Good(s) or Service(s): Document Scanning and digitization
Original Contract Period: 11/10/2023 - 11/9/2028
Proposed Amendment Type: Increase
Proposed Contract Period: N/A
Total Current Contract Amount Authority: $10,452,470.20
Original Approval (Board or Procurement): Board, 10/19/2023, $10,452,470.20
Increase Requested: $6,772,500.00 (State’s Attorney’s Office - $2,835,000.00 Public Defender’s Office $3,937,500.00)
Previous Board Increase(s): N/A
Previous Chief Procurement Officer Increase(s): N/A
Previous Board Renewals: N/A
Previous Chief Procurement Officer Renewals: N/A
Previous Board Extension(s): N/A
Previous Chief Procurement Officer Extension(s): N/A
Potential Fiscal Impact:
State’s Attorney’s Office - FY 2024 $346,500.00, FY 2025 $346,500.00 FY 2026 $714,000.00, FY 2027 $714,000.00, FY 2028 $714,000.00
Public Defender’s Office - FY 2024 $315,000.00, FY 2025 $562,465.00 FY 2026 $1,000,000.00, FY 2027 $1,000,000.00, FY 2028 $1,060,035.00
Accounts: State’s Attorney’s Office 11100.1250.14245.540130.00000.00000 Public Defender’s Office 11100.1260.10155.520830
Contract Number(s): 2208-10241
Concurrences:
The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Full MWBE waiver.
The Chief Procurement Officer concurs.
Summary: This increase amendment will provide additional contract authority to allow the State’s Attorney’s Office and the Public Defender’s Office to receive professional document processing services towards the scanning of large volumes of archived case files. These services are essential to digitize and preserve these files while minimizing the risk of destruction and/or physical chemical deterioration, while also increasing file accessibility.
This contract was awarded following competitive bidding procedures in accordance with the Cook County Procurement Code. Avenu Insights was the lowest, responsive and responsible bidder.
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