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PROPOSED CONTRACT AMENDMENT (TRANSPORTATION AND HIGHWAYS)
Department(s): Transportation and Highways
Vendor: Herc Rentals, Inc., Bonita Springs, Florida
Request: Authorization for the Chief Procurement Officer to increase, and extend contract
Good(s) or Service(s): Equipment Rental
Location: Countywide
County Board District(s): All Cook County Districts
Original Contract Period: 4/15/2020 - 4/14/2023 with two (2), one (1) year renewal options
Section: N/A
Proposed Contract Period Extension: 4/15/2025 - 10/31/2025
Section: N/A
Total Current Contract Amount Authority: $5,532,620.00
Original Board Approval: 4/8/2020, $3,000,000.00
Previous Board Increase(s) or Extension(s): 12/15/2022, $1,155,000.00 increase, 12/14/2023, $1,332,620.00 increase
Previous Chief Procurement Officer Increase(s) or Extension(s): 12/20/2024, $45,000.00 increase
Previous Board Renewals: 12/15/2022, 4/15/2023-4/14/2024, and 12/14/2023, 4/15/2024-4/14/2025
Previous Chief Procurement Officer Renewals: N/A
Contract Utilization: The vendor has met the Minority- and Women-owned Business Enterprise Ordinance via: Full MWBE waiver with Indirect participation.
This Increase Requested: $995,000.00
Potential Fiscal Impact: FY 2025 $995,000.00
Accounts:
Transportation and Highways (Motor Fuel Tax Operating) 11856.1500.15675.550100 ($575,000.00)
Cook County Sheriff Office (Motor Vehicle Parts and Supplies) 11100.1499.13355.540250 ($160,000.00)
Department of Facilities Management (Equipment Rental) 11100.1200.12355.550100 ($260,000.00)
Contract Number(s): 1923-17924
IDOT Contract Number(s): N/A
Federal Project Number(s): N/A
Federal Job Number(s): N/A
Summary: This increase and extension will allow the Department of Transportation and Highways, Facilities Management, the Sheriff’s Office and the County Clerk to continue to receive assorted equipment rental on as-needed basis.
This contract was leveraged from the City of Charlotte, North Carolina via Omnia Partners. This amendment is to extend our contract until October 31, 2025, to be co-terminus with the source contract. This extension will allow Cook County the ability to continue to take advantage of the favorable source contract’s discounts, rebate, and continuality of service with Herc Rentals.
This is a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Herc Rentals, Inc. was previously awarded a contract through a Request for Proposals (RFP) process through Omnia Partners (formerly U.S. Communities), a national government purchasing cooperative sponsored by the National Association of Counties (NaCo) and the National Institute of Government Purchasing (NIGP) and in cooperation with the City of Charlotte North Carolina.
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