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PROPOSED TRANSFER OF FUNDS
Department: Cook County Clerk
Request: Approval of Transfer of Funds
Reason: To fund the Clerk’s portion of iasWorld’s Project Management
From Account(s): 11000-1110-35595-501010, $35,000.00; 11000-1110-35600-501010, $25.000.00; 11000-1110-35605-501010, $130.000.00; 11000-1110-35610-501010, $10.000.00
To Account(s): 11000-1110-35610-520830, $200,000.00
Total Amount of Transfer: $200,000.00
On what date did it become apparent that the receiving account would require an infusion of funds in order to meet current obligations? What was the balance in the account on that date, and what was the balance 30 days prior to that date?
The Clerk’s Office was recently informed that the contract term for the vendor responsible for providing project management services for the iasWorld project will expire at the end of August. As a result, the Clerk has been asked to absorb the project management duties relating to this project. While the Clerk's Office agrees that there is still work to be done on the iasWorld project, the Clerk's office does not have the internal resources to provide project management services for this project. Several system defects remain unresolved, which has prevented the Clerk module from going live. To ensure the successful implementation of the iasWorld Clerk module, the Clerk’s Office has engaged an external project management team to provide oversight and support. At the time the FY2026 budget was prepared, the Office did not anticipate the need for this additional contract, and therefore the target account currently has no available balance to cover these expenses.
How was the account used for the source of transferred funds identified? List any other accounts that were also considered (but not used) as the source of the transferred funds.
The identified accounts currently reflect a surplus in salary funds. These positions were originally budgeted to support the processing of residents’ requests related to the tax sale. However, due to delays associated with the iasWorld system, the tax sale was postponed this year. The Office has now reposted these positions in anticipation of the upcoming tax sale and the expected launch of iasWorld within the next few months.
Identify any projects, purchases, programs, contracts, or other obligations that will be deferred, delayed, or canceled as a result of the reduction in available spending authority that will result in the account that funds are transferred from.
None. Funds left in the accounts will cover salaries for the positions once filled.
If the answer to the above question is “none” then please explain why this account was originally budgeted in a manner that caused an unobligated surplus to develop at this point in the fiscal year.
The identified accounts currently reflect a surplus in salary funds. These positions were originally budgeted to support the processing of residents’ requests related to the tax sale. However, due to delays associated with the iasWorld system, the tax sale was postponed this year. The Office has now reposted these positions in anticipation of the upcoming tax sale and the expected launch of iasWorld within the next few months. Because these positions are only going to be filled for a portion of this fiscal year, there is surplusage that can be used to pay for project management services for the Clerk's office.
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