title
PROPOSED CONTRACT AMENDMENT (TECHNOLOGY)
Department(s): Bureau of Technology
Vendor: Clarity Partners, LLC, Chicago, Illinois
Request: Authorization for the Chief Procurement Officer to increase and amend contract
Good(s) or Service(s): Professional Services for Website branding, governance and implementation
Current Contract Period: 11/1/2014 - 10/31/2019 with two (2) two (2)-year renewal options
Proposed Contract Extension Period: N/A
Total Current Contract Amount Authority: $1,245,279.33 $1,390,617.33
Original Approval (Board or Procurement): 10/8/2014, $1,245,279.33
Previous Board Increase(s) or Extension(s): N/A
Previous Chief Procurement Officer Increase(s) or Extension(s): N/A 2/26/2016, $135,338.00
This Increase Requested: $1,259,676.00 $1,125,338.00
Potential Fiscal Impact: FY 2015: $166,693.00 $32,355.00, FY2016: $653,698.00, FY2017: $280,285.00, FY2018: $159,000.00
Accounts: 524-260, $1,245,983.20 $1,092,983.00; 545-260, $31,355.00 $32,355.00; 769-N/A, $135,338.00
Contract Number(s): 1390-13069
Concurrences:
The vendor has met the Minority and Women Owned Business Enterprise Ordinance.
The Chief Procurement Officer concurs.
Summary: The Bureau of Technology requests Board approval of an amendment to Contract No. 1390-13069 with Clarity Partners LLC. The scope of the original contract was to design, implement, and host websites for Offices under the President and the Board of Review. The proposed amendment would extend these services to the Cook County Clerk, the Department of Homeland Security, and Bureau of Technology Geographic Information Systems, thereby consolidating additional County web assets under a common web design and hosting solution.
Request for Proposals (RFP) procedures were followed in accordance with the Cook County Procurement Code. Clarity Partners, LLC was awarded a contract based on established evaluation criteria.
For any subsequent expansion of such services to design, implement and host Cook County websites, other than Using Agencies under the Offices of the President, the Board of Review and the County Clerk, the Bureau of Technology will utilize a competitive solicitation as prescribed in the Cook County Procurement Code. This agreement will also allow the Bureau to develop any future solicitation for a unified web services and hosting platform.
end