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PROPOSED CONTRACT AMENDMENT
Department(s): Bureau of Administration
Vendor: Zipcar Inc., Boston, Massachusetts
Request: Authorization for the Chief Procurement Officer to extend and increase contract
Good(s) or Service(s): Car Sharing and Fleet Management Services
Original Contract Period: 8/2/2012 - 1/11/2014
Proposed Contract Period Extension: 1/12/2018 - 1/11/2019
Total Current Contract Amount Authority: $186,014.20
Original Approval (Board or Procurement): 8/2/2012, $39,927.35
Previous Board Increase(s) or Extension(s): 6/10/2015, 1/12/2015 - 1/11/2017, $86,880.56; 4/12/2017, 1/12/2017 - 1/11/2018, $16,800.00
Previous Chief Procurement Officer Increase(s) or Extension(s): 11/7/2014, $42,406.25, 1/12/2014 - 1/11/2015
This Increase Requested: $25,000.00
Potential Fiscal Impact: FY 2018 $22,115.40; FY 2019 $2,884.60
Accounts: 11000.1011.33830.520830
Contract Number(s): 12-28-277
Concurrences:
The vendor has met the Minority-and Women-owned Business Enterprise Ordinance via full MBE and full WBE waiver with indirect participation.
The Chief Procurement Officer concurs.
Summary: This increase and extension will allow Cook County to continue providing car sharing services to Cook County employees. The Bureau of Administration implemented the Shared Fleet Program in 2012. Zipcar, Inc.’s technology is currently installed in 18 Shared Fleet vehicles which allow Cook County employees to reserve vehicles on an as-needed basis using an online system. This technology and system allow Cook County to track mileage and location information for all travel using these vehicles. Currently, 38 departments utilize the Shared Fleet Program.
Additionally, Cook County employees can utilize Zipcar, Inc.’s vehicles when Shared Fleet vehicles are not available or if it is determined that it is more cost effective based on the type of trip and the amount of time the vehicle is required. This contract is being extended to allow the County additional time to review and explore options for a new contract.
This contract was awarded through the use of a Comparable Government Procurement pursuant to Section 34-140 of the Cook County Procurement Code. Zipcar, Inc. was previously awarded a contract by the City of Chicago through a competitive bidding process.
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